Planned Maintenance Administrator

Octavius Infrastructure Ltd; Reigate and Banstead; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Private Healthcare

Pension Scheme

Life Assurance

Hybrid work

Birthday leave

Family leave policy

Training & development

Job summary

Octavius Infrastructure Ltd in Reigate is seeking a proactive PPM Administrator to support planning, coordination and delivery of Planned Preventative Maintenance across contracts.

You’ll manage data across systems, produce reports, liaise with suppliers and internal teams, and help develop our asset management approach. A willingness to learn and strong IT skills are essential; hybrid working and career development are offered.

Qualifications

• GCSEs in English and Maths or equivalent.
• Solid IT skills with MS Office; ability to manage data accurately.
• Organised, proactive and able to work with multiple stakeholders.

Responsibilities

• Support coordination and administration of PPM activities.
• Maintain data across systems and databases with accuracy.
• Produce reports, track progress and keep records up to date.
• Assist with compliance with statutory requirements and client standards.
• Liaise with suppliers and internal teams to keep activities on track.

Skills

Organisation

Excel

Data management

Stakeholder comms

Attention to detail

Education

GCSEs English & Maths

Tools

Microsoft Office

Excel

Job description

Planned Preventative Maintenance (PPM) AdministratorLocation: Reigate (Hybrid - typically 1 day per week in the office)

At Octavius, we're delivering safe, sustainable and efficient transport infrastructure across the UK. As our maintenance portfolio continues to grow, we're looking for an organised and proactive individual to join our Planned Preventative Maintenance (PPM) team.

This is more than a traditional administration role. It's an opportunity to become a key part of a developing function, helping to improve how we manage assets, plan maintenance activities and deliver essential works for our clients.

The RoleAs a PPM Administrator, you'll play a central role in supporting the planning, coordination and delivery of Planned Preventative Maintenance activities across our contracts.

Working closely with the PPM Coordinators and Manager, you'll help manage maintenance schedules, maintain accurate records and monitor compliance requirements.

You'll have the opportunity to take ownership of your own workload, work with a wide range of stakeholders and contribute ideas that improve the way we operate. As the team grows, there will be opportunities to develop your skills and take on increased responsibility.

What You'll Be Doing

• Supporting the coordination and administration of Planned Preventative Maintenance activities.
• Managing and maintaining data across a range of systems and databases.
• Producing reports, tracking progress and ensuring records are accurate and up to date.
• Supporting compliance with statutory requirements and client standards.
• Liaising with suppliers, subcontractors and internal teams to ensure maintenance activities remain on track.
• Assisting with the development and continuous improvement of our new asset management system.
• Identifying opportunities to improve processes, efficiency and data quality.

Who You'll Work With

You'll join a collaborative and supportive team delivering maintenance works across a range of infrastructure contracts.

You work closely with PPM Coordinators, operational teams, suppliers and subcontractors, building strong working relationships and helping to ensure maintenance activities are delivered safely, efficiently and to the highest standards.

About You

We're looking for someone with the right attitude, curiosity and potential to grow with the role.

You don't need extensive maintenance or engineering experience. What's more important is that you're organised, confident with systems and data, and willing to take ownership of your work.

You enjoy problem-solving, have excellent attention to detail and can communicate effectively with a variety of people.

You’ll Bring

Previous experience in an administration, coordination or support role.

Strong IT skills, including confidence using Microsoft Office, particularly Excel.

Excellent organisational skills and attention to detail.

A proactive approach with the ability to manage your own workload.

Strong communication and relationship-building skills.

The confidence to work with colleagues, suppliers and subcontractors at all levels.

GCSEs (or equivalent) in English and Maths.

A willingness to learn, develop and grow within the role.

Experience within maintenance, facilities management, engineering or infrastructure environments would be beneficial, but is not essential.

Why Join Octavius?

This is an exciting opportunity to join a growing team where you'll be trusted to make a genuine contribution from day one. You'll gain exposure to asset management, maintenance planning and infrastructure delivery while helping shape how the function develops in the future.

We offer a competitive rewards package including:

• Private Healthcare
• Pension Scheme
• Life Assurance
• 25 days annual leave plus a day off for your birthday
• Enhanced family leave policies
• Hybrid working opportunities
• Ongoing training and career development

At Octavius, you'll be encouraged to bring ideas, develop new skills and build a rewarding career in an environment where people genuinely care about helping each other succeed.