Place Expansion Business Support Officer

Stoke-on-Trent City Council; Hempstalls; Hybrid; GBP 9,000 - 13,000; Part time

Benefits offered by this job

Hybrid working

Pension scheme

Professional development

Job summary

Stoke-on-Trent City Council is seeking a part-time Business Support Officer to support the Place Expansion Programme, helping create healthier, more active communities across Bentilee, Meir, Abbey Hulton and Burslem.

You will provide essential administrative and operational support, coordinate meetings, track actions, assist with financial monitoring and reporting, and manage communications with partners to ensure compliance and timely delivery.

Qualifications

• Experience in business administration, project support or providing administrative assistance within a busy team or programme environment.
• Excellent organisational and communication skills with strong attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Good numerical and IT skills with experience of maintaining spreadsheets and financial or performance reporting.

Responsibilities

• Provide administrative and operational support to the Place Expansion Programme.
• Arrange meetings, prepare agendas and papers, records minutes, maintain action logs and support governance arrangements.
• Assist with financial monitoring, budget records and expenditure tracking.
• Coordinate programme communications, maintain accurate records and documentation in line with procedures.
• Liaise with internal colleagues and external partners to support programme activities and deadlines.

Skills

Business administration

Project coordination

Meeting papers & minutes

Communication skills

Tools

Spreadsheets

Microsoft Office

Job description

Directorate: Public Health, Protection and Wellbeing

Section: Wellbeing and Leisure Services

Location: Fenton Manor/Civic Centre

Grade: Level 5

Hours: 18.5 hours per week

Contract type: Fixed Term for 2 years

This advert is open to both internal and external applicants.

About us:

We are a city of strengths, with a proud heritage and bright future. Working for Stoke-on Trent City Council is more than just a job, it's about making, protecting and improving the services for the local population, reducing inequalities and improving independence for the people who live and work in the city. And that’s where you come in. We are always looking for people of the highest calibre with skills, knowledge and experience to help us deliver our compelling vision.

Stoke-on-Trent City Council’s diverse and talented workforce is its greatest asset and most valuable resource. The skills, knowledge and experience of our c.4,600 employees are essential to delivering our ambitions and vision for our organisation and Stoke-on-Trent. We want to be an employer that people are proud to work for, and where our staff are supported, developed and rewarded in an inclusive way that helps them to excel and to deliver the high-quality services that our residents need.

Further information on the Council and our directorates

The Role:

Help Deliver Change Across Stoke-on-Trent Are you organised, proactive and passionate about helping communities thrive?

Stoke-on-Trent City Council is looking for a part-time Business Support Officer to support Sport England’s Place Expansion Programme, helping create healthier, more active communities across Bentilee, Meir, Abbey Hulton and Burslem.

What will you do?

• Provide essential administrative and operational support to the programme. Coordinate meetings, prepare agendas, take minutes and track actions
• Support financial monitoring, governance and performance reporting
• Help manage programme communications, records and documentation
• Work with colleagues and partners to keep activities organised, on track and compliant with funding requirements

What are we looking for?

• You’ll be highly organised, have excellent communication skills and a strong eye for detail
• You’ll be confident managing competing priorities, maintaining accurate records and working collaboratively with colleagues and external partners
• Experience in business support, administration, finance monitoring or project coordination would be an advantage

Why join Stoke-on-Trent City Council?

This is your opportunity to contribute to an ambitious programme tackling health inequalities and empowering local communities. You’ll be part of a collaborative team working to deliver meaningful, lasting change across the city, while developing your skills and experience in programme support.

Proposed interview date 2nd or 3rd of December

For more information on the role, please contact the Recruiting Manager Neal Morrell, [e-mail]

Key Responsibilities:

• Provide administrative and operational support to ensure the effective day-to-day coordination of the Place Expansion Programme
• Arrange meetings, prepare agendas and papers, records minutes, maintain action logs and support programme governance arrangements
• Assistant with financial monitoring, budget records, expenditure tracking and the preparation of financial information
• Support the collection, collation and presentation of performance data, monitoring information and reports required by the Council and Sport England
• Coordinate programme communications, maintain accurate records and manage relevant documentation in line with Council procedures
• Liaise with internal colleagues and external partners to support programme activities, maintain effective communication and ensure deadlines and reporting requirements are met

About You:

• Experience in business administration, project support or providing administrative assistance within a busy team or programme environment
• Excellent organisational skills, with the ability to manage competing priorities, meet deadlines and maintain accurate records
• Strong written and verbal communication skills, including experience of preparing meeting papers, taking minutes and maintaining action logs
• Good numerical and IT skills, with experience of maintaining spreadsheets, monitoring expenditure and supporting financial or performance reporting
• Ability to work collaboratively with colleagues and external partners, providing a responsive and professional support service
• Strong attention to detail and the ability to handle information accurately and confidentially, following organisational procedures and compliance requirements

What we offer:

• A competitive salary based on your skills, experience and talent
• Hybrid and flexible working options
• An excellent local authority benefits pension scheme
• Professional development through learning opportunities, regular training sessions and apprenticeship and management schemes

Further information on our Rewards and Benefits can be found here

Pre-Employment Checks:

• Right to Work in the UK
• Proof of address
• Satisfactory references
• Occupational Health Clearance
• Evidence of professional qualifications or registrations
• DBS checkat the appropriate level (if applicable for the role)

Equality, Diversity and Inclusion

At Stoke-on-Trent City Council, we believe our strength comes from the diversity of our community, and we want our workforce to reflect that. We welcome applications from individuals of all backgrounds and experiences. We understand that some people, especially those from underrepresented or marginalised backgrounds, may hesitate to apply if they don’t meet all the listed requirements. If this role interests you and you think you could be a good fit, we encourage you to apply. We are proud of what makes each of us unique and are committed to creating a workplace where everyone feels included, can be themselves, and can succeed together.