Pharmacy Team Leader - Administration

South Warwickshire NHS Foundation Trust; Radford Semele; On-site; GBP 28,000 - 42,000; Full time

Job summary

South Warwickshire University NHS Foundation Trust is recruiting an experienced Administrator to join the Pharmacy Department, supporting a range of administrative duties through our administration team. The post holder will oversee daily administration, lead clerical services for Pharmacy, coordinate communications and reports, manage HR processes, and ensure training and archival duties are completed.

This role requires strong organisation and communication skills to work with the Senior

Responsibilities

• Oversee day-to-day activities of the administration team.
• Lead clerical support services for the Pharmacy department.
• Coordinate internal/external communications and reports.
• Manage HR functions: leave approval, recruitment, sickness reviews, disciplinary and grievance procedures, staff returns, payroll, turnover, HR policy application and action planning after an HR Health check.
• Ensure statutory training compliance and secretarial support for committees and groups.
• Prepare reports and maintain documentation and archiving.
• Handle Medicines Management complaints and Freedom of Information requests and coordinate responses.

Job description

Presenting an exciting opportunity for an experienced Administrator to join us in the Pharmacy Department at South Warwickshire University NHS Foundation Trust, working to support a range of administrative duties through our administration team.

We are a friendly and dynamic team, supporting the pharmacy management team and the wider pharmacy department in a range of administrative duties.

You will be responsible for overseeing the day to day activities of the administration team and for leading on the provision of clerical support services to the Pharmacy department, reporting to the Senior Management Team., This is a key Pharmacy Service role working as the Manager of all administrative services.

The post holder works with autonomy to manage administrative functions of the Pharmaceutical Services, which include internal and external communications, drug invoice processing, non-drug requisitioning, liaison with other departments (internal and external to the Trust), assuring compliance with statutory training requirements, secretarial support for committees and groups, preparation of reports, and documentation management and archiving. The same functions are fulfilled where appropriate, for multidisciplinary Trust-wide Medicines Management.

The post holder is the first port of call for Medicines Management complaints and commendations, and for medication related Freedom of Information requests, managing and coordinating the work required to fulfil them.

They will ensure Maintenance of oversight for all HR functions of the department and advice the departmental managers on best practice on all aspects as well as ensuring chief pharmacist has a line of oversight for HR support and KPIS across the department. Such as covering leave approval, recruitment, sickness reviews, disciplinary and grievance procedures, staff returns, payroll, turnover, HR policy application, and action planning after an HR Health check.

The successful candidate will be able to demonstrate excellent organisation and communication skills, with a keen attention to detail.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

As part of our commitment to Equality, Diversity and Inclusion we encourage all applicants to complete a short survey. This can be accessed via the link below: https://forms.office.com/e/ahWY3eAGM2