Pharmacy Purchasing and Invoicing Officer

East Cheshire NHS Trust; Macclesfield; On-site; GBP 26,000 - 27,000; Full time

Job summary

East Cheshire NHS Trust is seeking a Pharmacy Purchasing and Invoicing Officer to join the Pharmacy Procurement team. You will handle ordering, invoicing, stock management and liaise with suppliers, SBS and ward staff to ensure timely supply of medicines while maintaining patient safety.

The role requires strong organisation, attention to detail and good communication skills. A proactive team player with NHS hospital pharmacy experience is preferred; DBS check applies.

Qualifications

• 5 GCSEs A-C or equivalent.
• NVQ level 3 or equivalent experience.
• ECDL or equivalent knowledge.
• CIPS qualification.

Responsibilities

• Ordering and invoicing pharmaceutical goods.
• Chasing and resolving overdue orders.
• Managing and responding to supply issues.
• Maintaining accurate EDI system information and updating supplier data monthly.
• Ensuring adequate stock levels to support patient care.
• Communicating about out-of-stock items to pharmacy staff and negotiating delivery arrangements.

Skills

Prioritise workload

Communication skills

Computer skills

Problem solving

Team player

Spreadsheets

NHS hospital software

Education

GCSEs 5 A-C or equivalent

NVQ level 3 in relevant subject

ECDL / computer qualifications

CIPS qualification

Job description

Pharmacy Purchasing and Invoicing Officer

We are seeking a highly motivated and enthusiastic individual to join our Pharmacy Procurement team.

This is an exciting opportunity to become part of afriendly, supportive and dedicated team, delivering a high-quality pharmacy procurement service within the Trust.

We are looking for someone who is:

• Methodical, reliable and highly organised
• Able to pay close attention to detail
• A strong team player with good communication skills
• Enthusiastic, motivated and committed to patient safety
• Proficient in working practices associated with NHS hospital pharmacy

You will work closely with a wide range of stakeholders, including suppliers, finance team, Shared Business Services (SBS), ward staff, pharmacy colleagues, pharmaceutical representatives and the Medicines Procurement and Supply Chain team, to ensure the efficient and timely supply of medicines.

Applicants holding overseas qualifications must provide a UK ENIC Statement of Comparability to confirm that their qualifications meet the essential GCSE requirements for this post.

Main duties of the job

The post holder will be responsible for a range of procurement and stock management duties, including:

• Ordering and invoicing pharmaceutical goods
• Chasing and resolving overdue orders
• Managing and responding to supply issues
• Maintain accurate EDI system information, uploading updated supplier data monthly and ensuring contracts are correctly matched
• Ensuring adequate stock levels are maintained to support safe and effective patient care
• Respond to urgent medicine requestsliaising with suppliers and other NHS hospitals as required. Useeffective and persuasive communication skills to secure supply and negotiate delivery arrangements and charges for urgent orders.
• Using own judgement, communicate out-of-stock items to pharmacy and other healthcare staff where there is a potential impact on patient care.

You must be able to work under pressure, adapt to changing priorities, and demonstrate effective problem-solving skills, particularly when dealing with medicine supply challenges.

Please note that Skilled Worker visa sponsorship is not available for this post.

Applicants must therefore have the right to work in the UK without requiring Skilled Worker visa sponsorship for this role.For further information please visit Visas and immigration - GOV.UK (www.gov.uk)

For Graduate visa holders; it is important to note that you must have a minimum of 12 months before this expires at the start of your employment for training and operational reasons.

About us

We are committed to providing the best quality integrated care to our patients. To achieve this aim we need highly motivated staff who are united by common values and behaviours.

We believe our workforce is our greatest asset and we actively support our staff to develop their capabilities to the full, with a variety of learning and development opportunities.

Whether you are just starting out in your career or are looking to use your skills and experience in a new role, East Cheshire NHS Trust is the right employer for you. We look forward to you joining us so that we can bring out your best.

Please be aware that this post requires aStandard DBS (Disclosure and Barring Service) check, the cost of which is payable by the successful candidate. If you have lived or worked abroad for 6 months or more in the last 5 years you will need to obtain an overseas police clearance. Further information can be found on the additional information links at the bottom of the advert.

Job responsibilities

We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).

We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job youre applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust.

Person Specification

Qualifications

• 5 GCSE's A-C or equivalent
• NVQ (National Vocational Qualifications) level 3 in relevant subject or equivalent experience
• ECDL (European Computer Driving Licence) or able to demonstrate an equivalent knowledge or experience
• CIPS (Chartered Institute of Procurement & Supply) qualification

Knowledge

• Understanding of the need for CPD (Continuing Professional Development)
• Ordering and invoicing processes and stock control
• Knowledge of NHS hospital pharmacy procurement processes

Skills

• Ability to prioritise workload and meet deadlines whilst paying attention to detail
• Excellent communication skills both verbal and written
• Good computer skills and experience
• Ability to proactively problem solve and monitor progress
• Ability to work on own initiative and as part of a team
• Experience using spreadsheets and databases
• Experience using NHS hospital pharmacy software

Experience

• Purchasing/procurement experience and expertise in placing orders/invoicing.
• Working knowledge of systems controlling purchasing e.g. electronic data interchange and ability to resolve difficulties that occur in this area.
• Customer Service experience
• NHS Assistant Technical Officer experience
• NHS hospital experience

Further Information

• Please provide any additional relevant information to support your application. Please note that this is a non-scoring question.

Other Role Requirements

• Please refer to the Job Description and Person Specification for further role requirements.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a yearpro rata (subject to job matching)