Pharmacy Purchasing and Distribution Manager

The Methodist Church in Britain; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Royal Brompton Hospital, part of Guy's and St Thomas' NHS Foundation Trust, seeks an experienced senior purchasing professional for the Pharmacy Purchasing Office. You will allocate staff, order pharmaceuticals and gases, manage invoicing, and supervise ward stock across Trust sites with a focus on infection control.

Candidate should have NHS pharmacy procurement knowledge, invoicing experience, and a background as a pharmacy technician, assistant, or administrator.

Qualifications

• NVQ 2 Pharmacy qualification is required.
• Experience in NHS pharmacy procurement and invoicing.
• Experience in writing procedures and training staff.
• Experience in pharmacy purchasing and hospital environment.

Responsibilities

• Manage the operational running of the Pharmacy Purchasing Office and allocate staff to workload.
• Ensure ordering and invoicing of pharmaceuticals and gases follows Trust procedures and maintain systems/equipment.
• Oversee purchasing and stock levels of medical and special gases.
• Manage ward stock, storage, rotation, and liaise with staff.
• Deputise for the Pharmacy Purchasing and Distribution Lead.
• Maintain pharmacy price and contract files.
• Investigate purchasing and invoicing queries.
• Support Harefield pharmacy distribution team and ensure prompt invoicing and queries resolution.
• Incorporate infection prevention into service delivery.
• If a pharmacy technician, support the dispensary as an accredited checking pharmacist.

Skills

NHS procurement

Invoicing

Communication

Independent working

Education

NVQ 2 Pharmacy

NVQ 3 Pharmacy (nice to have)

ACPT accreditation

Tools

Epic

Job description

This senior purchasing role sits in the pharmacy department at Royal Brompton Hospital, part of Guy's and St Thomas' NHS Foundation Trust. The post-holder runs the Pharmacy Purchasing Office, overseeing staff allocation, ordering and invoicing of medicines and medical gases, and ward stock management. It is based at Royal Brompton, with a commitment to Harefield Hospital and flexible working across all Trust sites. Candidates need prior purchasing experience and a background as a pharmacy technician, assistant or administrator.

What the job involves

• Manage the operational running of the Pharmacy Purchasing Office, allocating staff to workload
• Ensure ordering and invoicing of pharmaceuticals, including medical and special gases, follows Trust procedures and that office systems and equipment are maintained
• Manage the purchasing, supply and stock levels of medical and special gases
• Ensure efficient stock and medicines management on assigned wards, with correct storage and stock rotation, liaising with pharmacy technicians, pharmacists and ward staff
• Deputise for the Pharmacy Purchasing and Distribution Lead
• Maintain pharmacy computer files with current prices and contract details
• Investigate purchasing and invoicing queries to a successful conclusion
• Support the Harefield pharmacy distribution team, ensuring procedures are followed, invoicing is up to date and queries are resolved promptly
• Ensure infection prevention and control is an integral part of service delivery
• If a pharmacy technician, support the dispensary as an accredited checking pharmacy technician

Qualifications

• NVQ 2 Pharmacy

Experience

• Understanding of NHS pharmacy procurement
• Invoicing experience
• Experience of writing procedures
• Experience of training and supervising staff
• Experience in pharmacy purchasing
• Experience working in a hospital

Skills & knowledge

• Good communication skills
• Able to work independently

Nice to have

• NVQ 3 Pharmacy
• ACPT accreditation
• Experience of using Epic