Pharmacy Procurement Support Clerk - Band 2

United Lincolnshire Hospitals; Lincoln; Hybride; GBP 14 000 - 17 000; Temps partiel

Avantages offerts par ce poste

Part-time

Remote/Off-site working

Flexible hours

NHS Pension

Annual leave 27–33 days

Résumé du poste

United Lincolnshire Hospitals is seeking a Pharmacy Procurement Support Clerk (AfC Band 2) at Lincoln County Hospital. The role is 22.5 hours per week, part-time with flexible and remote working options, and a permanent contract.

You will assist with purchasing, invoicing and stock control of pharmaceuticals, process supplier invoices, and support the Pharmacy procurement team in cost-effective operations. NHS pension and staff development are highlighted.

Qualifications

• NVQ Level 2 in Business and Administration or equivalent.
• Minimum 2 GCSEs including English and Maths.
• Procurement or book-keeping qualification.
• Computer/IT certificate (ECDL).
• Experience with financial systems and processing invoices.

Responsabilités

• Assist with accurate, timely, cost-effective procurement of medicines, medical gases and sundries.
• Reconcile, process and investigate invoices for payment of pharmaceutical products.
• Investigate queries and anomalies and elevate to managers as required.
• Action monthly statements from suppliers and weekly invoicing batches.
• Serve as a point of contact for invoicing, contracts and pricing for Pharmacy staff.
• Assist procurement team with rolling stocktaking programme and related duties.

Connaissances

Verbal & written comms

Teamwork & initiative

Financial systems

Excel

Formation

NVQ Level 2 in Business & Admin

2 GCSEs incl. English & Maths

Procurement or bookkeeping qualification

ECDL / IT certificate

Outils

Excel

Description du poste

We are committed to developing a workforce that reflects the community it serves and welcome applicants from all sectors of the community.

Pharmacy Procurement Support Clerk - Band 2

NHS AfC: Band 2

Main area Pharmacy Grade NHS AfC: Band 2 Contract Permanent Hours

• Part time
• Flexible working
• Home or remote working

22.5 hours per week (Ideally 7.5 hour days) Job ref 357-LN-554-26-B

Site Lincoln County Hospital Town Lincoln Salary £25,272 per annum £15,163 pro rata Salary period Yearly Closing 18/10/2026 23:59

We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.

We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.

Our Group values guide everything we do. They are:

• Compassionate - We care about people - Compassionate is the act of showing empathy, kindness, and respect to others, recognising their individual needs and circumstances. It involves listening, understanding, and supporting others in a way that makes them feel valued, safe, and cared for.
• Collaborative - We work together as a team - Collaborative is working inclusively and respectfully with others to achieve shared goals. It involves open communication, valuing diverse perspectives, and building trust to create a supportive and effective team environment.
• Innovative - We strive to improve - Innovative is the process of exploring new ideas, approaches, and technologies to improve care, services, and working practices. It involves creativity, curiosity, and a willingness to take risks in a safe and supportive environment.

If you believe in them too, then you are ready to join the ULTH team.

We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.

Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.

Our Group Board have recently agreed a new vision statement – “Caring and building a healthier future for all” – stating their ambition for our Trust and the wider group to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

So,what is in it for you?

• Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.

Types of flexibility could include:

• Part-time - less than 37.5 hours per week.
• Off-site/remote working - working from home or other sites for part or all the week.
• Compressed hours - usually full-time hours but over fewer days or shifts.
• Staggered hours - having different start and finish times.
• Set shift patterns - to allow for predictability
• NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
• Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
• Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.

In addition, there ismore.

• Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
• Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
• Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
• Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
• Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.

Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone. Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life.

Job overview

• Pharmacy
• Lincoln County Hospital
• AfC Band 2
• 22.5 hours per week
• 0845am - 1715pm - 7.5 hour working days. Available pro rata. Flexible working arrangements available with potential mix of home / office working dependant on training and suitability of candidate. Future requirements may involve flexible working hours with future 7 day working pattern as per ULHT requirements.
• Contract Type - Permanent

To provide administrative and clerical support with regard to purchasing, invoicing and stocktaking of pharmaceuticals and the provision of cost and product availability to Pharmacy Depts. within United Lincolnshire NHS Trust in accordance with Trust standard financial instructions.

Main duties of the job

To assist with the accurate, timely and cost effective procurement of medicines, medical gases and associated sundries.

Responsible for the reconciliation, processing and investigation of invoices for payment of pharmaceutical products on behalf of the Trust.

Investigation of any queries, anomalies and elevate to managers as required.

Action monthly statements from suppliers and weekly automated invoice batch processing and accuracy checking.

Act as a point of contact for invoicing, contract, pricing information for Pharmacy staff.

Assist Pharmacy procurement team with rolling Stocktaking programme and any other associated duties.

Working for our organisation

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Qualifications

• NVQ Level 2 in Business and Administration or equivalent, or by demonstration of experience, knowledge and skills at this level relevant to these qualifications
• Minimum 2 GCSE’s or equivalent at grade A-C, including English and Maths
• Procurement or book-keeping qualification
• Computer/IT certificate (ECDL)

Previous Experience

• Experience of Financial systems and Processes
• Experience of processing financial transactions, invoices and orders
• Basic knowledge of IT software, particularly working knowledge Excel spreadsheets
• Evidence of purchasing and processes involved
• Experience in a high volume, fast moving business environment

Communication & Relationship skills

• Proven verbal and written communication skills
• Able to work both proactively using own initiative and as an effective and flexible member of a team
• Able to communicate effectively with both internal and external, financial and non-financial staff

Analytical and Judgement Skills

• Examples of numeracy and ability to analyse and present data and action results
• Able to correctly handle sensitive, confidential information
• Readiness to try new things
• Ability to seek appropriate assistance from colleagues

Planning and Organisation skills

• Good organisational skills; able to prioritise and deliver accurate results to deadlines under pressure

Physical Skills

• Able to achieve both speed and high levels of accuracy when undertaking financial data tasks, whilst experiencing
• Able to use a keyboard and VDU for a large part of a day

Specific Requirements

• Conscientious, reliable, self-motivated, mature outlook, results orientated
• Adaptable and flexible
• Commitment to continuous improvement of customer focused services
• Awareness and Knowledge of the dignity in care agenda.
• Ability to evidence/demonstrate key values and behaviours in line with the Trust framework

ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve. We will strive to provide an environment in which people want to work and to be a model employer leading in good employment practice.

Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.

We welcome applications from the UK Armed Forces Community. On the application form please tick “Member of the Armed Forces Community” if the below applies to you.

You are:

• A Veteran
• A Military Reserve
• Partner/Spouse of those Serving NB: partners/spouses are only eligible whilst their partner is serving in the Armed Forces

All new employees will be subject to a charge for the DBS check that is required for the post. The Disclosure & Barring Service application form (formerly CRB) will be provided by ULTH and the fee will be deducted from your salary over a 3 month period.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete.

Please note, for applicants with previous NHS service: If successful at interview, we will initiate an Inter Authority Transfer (IAT) via the Electronic Staff Record (ESR). This retrieves key data from your current or previous NHS employer to support onboarding, including competency status, Continuous Service Dates (CSD), and annual leave entitlement.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Colin Bell Job title Pharmacy Procurement & Contracts Manager Email address [e-mail] Telephone number 01522 707082