Pharmacy Assistant Invoicing Officer

Transformationunitgm; Ealing; On-site; GBP 29,000 - 31,000; Full time

Job summary

An exciting opportunity at London North West University Healthcare NHS Trust for a motivated pharmacy assistant, focusing on processing Homecare medicine invoices within a dynamic team. This role includes invoicing accuracy, compliance, and collaborative support with the Homecare team. The organization promotes flexible working arrangements and values its staff as key assets.

Qualifications

• Experience processing invoices is essential.
• Knowledge of basic computer packages is required.
• Previous experience in hospital finance is preferred.

Responsibilities

• Process and validate homecare invoicing against purchase orders.
• Communicate with Homecare providers regarding invoice queries.
• Prepare financial management reports and reconcile balances.

Skills

Excellent communication skills

Attention to detail

Ability to meet deadlines

Education

English and Maths GCSE or equivalent

Tools

Word

Excel

Job description

Employer London North West University Healthcare NHS Trust Employer type NHS Site Ealing Hospital Town Southall Salary £29,176 - £30,225 per annum inclusive HCAS Salary period Yearly Closing 24/06/2025 23:59

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

Find out more about our Trust and why you should join us#WeAreLNWH

Our vision at London North West University Healthcare NHS Trust is to put “Quality at our HEART”. Find out more about our ambitious strategy

We are clear that our vision can only be achieved by our staff, who are our most valuable asset.

Our vision is driven by our HEART values and behaviours which were developed together with our staff.

• H onesty
• A ccountability
• T eamwork

These values describe how we interact with each other and our patients and must underpin everything we do to achieve our vision.

LNWUH is a flexible working friendly organisation, we want you to be able to work in a way that is best for us and for our patients, and for you. Please speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.

Job overview

An exciting opportunity has arisen for a motivated, experienced and enthusiastic pharmacy assistant to work within the LNWH Pharmacy Homecare team. The role focuses on processing Homecare medicine invoices, ensuring accuracy, compliance and timely payments. The key responsibilities include processing and validating homecare invoicing, ensuring they align with purchase orders and contractual agreement; as well as assisting on reconciling supplier statements and preparing reports on invoicing activities. The post holder will also be expected to support the Homecare team with administrative tasks as required.

Main duties of the job

· Maintain regular working relationships with all pharmacy Homecare, purchasing and distribution staff.

· Routinely processes complex invoicing information from Homecare providers and updates the pharmacy CMM system appropriately

· Provides Principal Pharmacy Technician - Homecare with invoicing details as and when required

· Provides Principal Pharmacy Technician - Homecare with end of month finance data e.g. CREC – unallocated invoices reports.

· Communicates regularly with Homecare providers on invoice queries and pricing disputes.

· Ensures that medicines supplied to patients via the Homecare providers are supplied at the correct contract price using the CMM pharmacy system and the NHS Purchasing and Supply Agency’s electronic catalogue as references.

· Update and maintain internal data logs regarding daily invoice workload.

· Identifies any invoicing errors and arranges for a credit note to be issued by the Homecare providers.

· Preparation and collation of financial management, summary data including reconciliation and balances.

· Communicates regularly with the Finance Department on pharmacy invoicing issues.

· Deals with frequent and varied queries both in person and by telephone.

· Communicates with Pharmacy procurement team on stock pricing issues.

Working for our organisation

London North West University Healthcare NHS Trust (LNWH) cares for the people of Brent, Ealing, Harrow and beyond.

Our team of more than 8,200 clinical and support staff serve a diverse population of almost one million people.

• Northwick Park Hospital: home to one of the busiest emergency departments (A&E) in the country. The hospital provides a full range of services including the country’s top-rated hyper-acute stroke unit and one of only three hyper-acute rehabilitation units in the UK
• St Mark’s Hospital: an internationally renowned specialist centre for bowel disease
• Ealing Hospital: a busy district general hospital providing a range of clinical services, as well as 24/7 emergency department and urgent care centre, and specialist care at Meadow House Hospice
• Central Middlesex Hospital: our planned care site, hosting a range of surgical and outpatient services and collocated with an urgent care centre.

We are a university teaching NHS trust, in recognition of the important role we play in training clinicians of the future and bringing the benefits of research to the public.

Detailed job description and main responsibilities

To view the main responsibility, please see the attached the Job Description and Person Specification.

Person specification

Education/Qualifications

• English and Maths GCSE or equivalent

Knowledge and Experience

• Previous experience of processing invoices
• Experience and knowledge of basic computer packages- Word/Excel/internet
• Previous experience of hospital finance

Skills, abilities and attributes

• Excellent communication skills verbal and written
• Accurately input financial and prescription data into the computerized systems
• Ability to complete tasks working to deadlines

The Trust is committed to safeguarding and promoting the welfare of children, young people and adults at risk and expects all staff and volunteers to share this commitment.

We promote the wellbeing and safety of all our patients and carers by acting promptly on concerns, communicating effectively and sharing information appropriately, according to the standards determined by our policy and procedures. All posts working with vulnerable groups will be subject to an enhanced criminal records check upon appointment and staff will need to give their consent for the Trust to receive regular updates on their criminal records status throughout their employment.

Due to the high volumes of applications we receive for certain posts, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications.After the closing date we strongly advise you check the email account which is registered. If you have not heard from us within four weeks of the closing date, please assume that you have not been shortlisted.

Our employment checking processes require that all shortlisted applicants provide the contact details of their current HR Department. If shortlisted you will be sent an email reminder to present the contact details of your HR Department at the interview.

Please note the Trust uses identity checking software for verifying the authenticity of identity documents provided by candidates.

As part of our commitment to the Equality and Diversity at LNWUH, we are encouraging applications from BME (Black ,Minority Ethnic) candidates as we seek to ensure our workforce structures are representative of the diversity of the communities we serve.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Deepti Nandha Job title Principal Pharmacy Technician - Homecare Email address [e-mail] Telephone number 02088695084