Personnel Visa Officer

Stena Drilling Limited; Aberdeen City; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Stena Drilling Limited in Aberdeen is seeking a Visa and Immigration Administrator to manage visa and work permit applications worldwide, track expiry dates, and ensure joining instructions are issued for personnel joining installations. You will prepare invitation letters, guidance for visa appointments, and coordinate travel when required.

You will maintain accurate records, liaise with HR and offshore teams, drive process improvements and support the timely immigration administration that

Qualifications

• Experience managing Visa and Immigration processes.
• Knowledge of UK immigration requirements preferred.
• Strong organisational skills with ability to prioritise workload.

Responsibilities

• Manage Visa and Work Permit applications worldwide.
• Track expiry dates and plan renewals.
• Provide joining instructions to personnel for installations.
• Prepare invitation letters and visa guidance.
• Coordinate travel for visa appointments as needed.
• Verify visa-related expenses and payroll reporting.
• Maintain accurate visa, immigration and passport records.
• Liaise with HR and offshore teams on status updates.
• Support continuous improvement of visa administration processes.

Skills

Organisation

Attention to detail

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage Visa and Work Permit applications with Immigration authorities worldwide.
• Track Visa and Work Permit expiry dates, proactively planning renewals and future Immigration requirements.
• Ensure personnel joining assigned installations receive accurate Visa and joining instructions.
• Prepare invitation letters, supporting Immigration documentation and Visa appointment guidance.
• Coordinate travel arrangements for Visa appointments where required.
• Verify Visa-related expenses and prepare payroll reporting in line with established deadlines.
• Maintain accurate Visa, Immigration and Passport records within company systems and databases.
• Liaise regularly with HR teams, offshore personnel and management regarding Visa requirements, processing timelines and application status updates.
• Support continuous improvement of Visa administration processes and technologies.

To be successful in this role, you will demonstrate:

• Strong organisational and administrative skills, with the ability to effectively prioritise workload and manage competing deadlines.
• Excellent attention to detail and accuracy when handling documentation.
• Strong communication and interpersonal skills.
• A proactive approach to forward planning and problem solving.
• Excellent time management skills and the ability to work independently.
• Competent Microsoft Office skills.
• A commitment to maintaining a positive and professional working environment.

We are interested in hearing from candidates who ideally have previous experience in Visa, Immigration, Global Mobility or personnel administration. Experience managing Immigration processes, Work Permits and global travel documentation would be advantageous, as would knowledge of UK and international Immigration requirements.

At Stena Drilling, you will be part of a collaborative and supportive team in a challenging and rewarding environment, where your contribution directly impacts our global operations.