Personal Medical Secretary - Haematology

St. Helens and Knowsley Teaching Hospitals NHS Trust; Knowsley; On-site; GBP 12,000 - 18,000; Part time

Job summary

St. Helens and Knowsley Teaching Hospitals NHS Trust is seeking a Haematology Personal Medical Secretary to provide comprehensive administration to the Haematology team. The role supports Consultants and secretarial colleagues, coordinating workloads and maintaining confidentiality in a busy pathology environment.

Permanent part-time position (22.5 hours/week). The post emphasises initiative, accuracy in filing, and effective communication across multi-disciplinary teams within the Trust.

Qualifications

• RSA/OCRIII typing or equivalent.
• Word processing skills.
• Audio-typing skills.
• Knowledge of medical terminology.
• AMSPAR or equivalent experience (desirable).
• Shorthand skills/speed writing (desirable).
• 2 years' experience as medical secretary (desirable).
• Previous NHS experience (desirable).

Skills

Self-motivated

Difficult/sensitive situations

Initiative & workload prioritisation

Excellent communication

Filing/documentation handling

Team working

Education

RSA/OCRIII typing or equivalent

Word processing skills

Audio-typing skills

Knowledge of medical terminology

Job description

After applying via NHS Jobs, your submitted application will be imported into our preferred Third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e‑mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to "name of trust" transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Job overview

Haematology Personal Medical Secretary

Permanent 22.5 hours per week

Pathology Medical Secretary to provide a comprehensive administrative service to the Consultant Haematologists, Haematology/Transfusion Team and the Pathology Management Team, Pathology Quality Manager, Nurse Specialists, Directorate, Departmental and some Trust-wide committees.

Assist in the organisation of the Consultants workloads and being the first point of contact for all forms of communication.

Manage your workload and co-ordinate activities with other team secretaries to ensure that an efficient service is provided.

Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that you exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

The JD & PS are currently under AfC review and are subject to change.

Main duties of the job

Please see the attached documents, which provide a detailed overview of the Job Description and Person Specification. These documents outline the key duties, responsibilities, required qualifications, skills, experience, and competencies associated with the role for your review and consideration.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

Acute Care

Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.

Primary Care

Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.

Community Services

Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.

Specialist Regional Services

We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.

Detailed job description and main responsibilities

Please see the attached documents, which provide a detailed overview of the Job Description and Person Specification. These documents outline the key duties, responsibilities, required qualifications, skills, experience, and competencies associated with the role for your review and consideration.

Person specification

Our Values

Essential criteria

• We are Kind
• We are Open
• We are Inclusive

Qualifications

Essential criteria

• RSA/OCRIII typing or equivalent
• Work processing skills
• Audio-typing skills
• Knowledge of medical terminology

Desirable criteria

• AMSPAR or equivalent experience
• Shorthand skills/speed writing

Experience

Essential criteria

• Excellent IT skills with knowledge of experience of Microsoft office products

Desirable criteria

• 2 years' experience as medical secretary
• Previous experience within the NHS

Skills

Essential criteria

• Self-motivated and able to work with limited supervision
• Ability to manage difficult/sensitive situations
• Able to use own initiative and manage/prioritise own workload
• Excellent communication skills
• Ability to accurately maintain computerised and manual filing/documentation system
• Ability to work as part of a team

Desirable criteria

• Knowledge of Hospital IT systems

Other

Essential criteria

• Able to work the hours and duties required by the post
• Able to adopt flexible approach when required
• Excellent interpersonal skills
• Ability to build and maintain good working relationships within a team
• Comply with Trust policies and procedures
• Understanding of confidential nature of role and awareness of Data Protection Act
• Ability to withstand pressures of work

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact