Personal Assistant to the CEO

Rays Industrial Inspection Services (Pvt.) Ltd.; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to the CEO for a 12-month maternity cover. This role is pivotal in providing confidential support, managing complex diaries, and ensuring effective governance at board-level. The ideal candidate will thrive in a dynamic environment, showcasing excellent organisational and communication skills while taking minutes and preparing reports. This opportunity offers a competitive salary and the chance to work closely with senior leaders in a respected organisation, making it a rewarding challenge for the right individual.

Qualifications

• Proven experience supporting a senior executive in a fast-paced environment.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Provide high-level support to the CEO, managing diaries and preparing reports.
• Handle governance matters and ensure compliance with board administration.

Skills

Organisational Skills

Communication Skills

Diary Management

Minute-Taking

Excel Proficiency

Tools

Microsoft Office

Job description

Are you an experienced and highly organised Personal Assistant with a strong understanding of governance?

Do you thrive in a fast-paced executive environment, confidently handling board-level administration and providing high-level support?

If so, we have a fantastic opportunity for a PA to CEO to join a respected organisation based in Birmingham on a 12 month maternity cover contract.

As PA to CEO, you will provide confidential and professional support to the Chief Executive, ensuring the smooth running of their day-to-day activities. You will take responsibility for complex diary management, prepare reports and presentations, and oversee the coordination of key meetings. A key aspect of the role will be handling governance matters, ensuring board administration is conducted effectively and that compliance requirements are met.

You will play a pivotal role in board-level operations, confidently taking minutes at senior meetings, preparing agendas, circulating reports, and ensuring actions are followed up in a timely manner. Additionally, you will provide wider administrative support to the Executive Team, liaising with key stakeholders and maintaining efficient office processes. Strong Excel skills will be essential for managing reports, tracking operational plans, and supporting financial administration.

To succeed in this PA to CEO role, you will have proven experience supporting a senior executive, excellent organisational and communication skills, and a meticulous eye for detail. Confidence in handling governance-related responsibilities, along with experience in minute-taking at board level, is essential. Proficiency in Microsoft Office, particularly Excel, is required, and knowledge of legal or governance processes would be advantageous.

This is an excellent opportunity to join a dynamic and forward-thinking organisation in a key strategic support role. The position offers a competitive salary and the chance to work closely with senior leaders in a respected organisation.

If you are a proactive and highly organised PA looking for a rewarding challenge, we would love to hear from you.