Personal Assistant to the Board & Executive Office

Ferguson Marine (Port Glasgow) Limited; Port Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ferguson Marine (Port Glasgow) Limited is seeking a Personal Assistant to the Board. This role involves providing professional administrative support to the Senior Leadership Team, including organizing meetings and managing communications. The ideal candidate will excel in a demanding environment, demonstrating strong organizational skills and attention to detail.

Benefits

Competitive benefits package

Access to Perk Box rewards

Qualifications

• Experience in a fast-paced environment with critical problem-solving skills.
• Strong written skills with an emphasis on accuracy.

Responsibilities

• Provide comprehensive secretariat service to the Board.
• Manage diaries, appointments, and travel arrangements.
• Attend meetings and prepare concise minutes.

Skills

Strong minute taking experience

Excellent communication

Problem solving

Attention to detail

Job description

Personal Assistant to the Board & Executive Office

Personal Assistant to the Board & Executive Office

2 days ago Be among the first 25 applicants

Job title: Personal Assistant to the Board & Executive Office

Location: Port Glasgow (Onsite)

What you’ll be doing:

We have an opportunity for an experienced PA, looking for their next challenge to join our organisation to provide confidential and professional support to the Board of Management and Senior Leadership Team.

Reporting to the Head of Operations Support and Executive Office you will work closely with the Senior Leadership Team to support them in delivering key objectives and projects.

Key Responsibilities

• Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity
• Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review
• Telephone and email communications
• Provide professional and personal administrative support to Senior Leadership Team
• Ensure tasks for key projects are being completed by the relevant team members
• Efficient diary management, including prioritising commitments, forward planning
• Prepare agendas and ensure relevant documentation is distributed prior to meetings
• Production and distribution of documents, reports, presentations, and minutes
• Support with ad-hoc requests from the wider team including events, meeting support, projects etc
• Appointment, travel and meeting management
• Paperwork and document management
• Setting up and clearing away of meetings
• Other ad-hoc duties as and when required within the scope of the role

Key Requirements

• Strong minute taking experience
• Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving
• Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines
• Excellent communication and written skills
• Diligent work ethic with accurate and flawless attention to detail
• Ability to work independently and as part of a team
• Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information

You’ll receive a competitive benefits package and access to our Perk Box rewards scheme.

Why Ferguson Marine?

With 120 years of expertise, Ferguson Marine is proudly looking to the future.

We plan to invest in modern technology and infrastructure that can deliver world-class vessels, fabrication and engineering services for centuries to come.

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry.

We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to our recruitment team about potential reasonable adjustments.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria prior to an application- www.gov.uk/skilled-worker-visa

Closing Date: June 22nd 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Applications can be made to: [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Shipbuilding

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