Personal Assistant to Senior Leadership Team

Rotherham Doncaster & South Humber NHS Foundation Trust; Scunthorpe; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare organization in Scunthorpe seeks a Personal Assistant to deliver comprehensive secretarial support to the Care Group Senior Management Team. You will manage diaries, organize meetings, and ensure efficient communication while maintaining confidentiality. Essential qualifications include formal secretarial training and proficiency in Microsoft Office. The role demands strong organizational, communication, and independence skills, and the ability to handle multiple priorities in a busy environment.

Qualifications

• Previous experience in a secretarial role supporting a senior manager is essential.
• Experience of audio typing may be useful.
• Capability to work in a busy environment and prioritize tasks is necessary.

Responsibilities

• Provide comprehensive secretarial service to the Care Group Senior Management Team.
• Production of confidential correspondence and reports.
• Attend formal meetings to produce minutes.

Skills

Proactive diary management

Excellent organizational abilities

Effective communication skills

Flexibility

Confidentiality

Education

Formal secretarial qualifications

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

A Vacancy at Rotherham Doncaster and South Humber NHS Foundation Trust.

A Personal Assistant is required to provide a comprehensive secretarial service to the Care Group Senior Management Team within the North Lincolnshire Mental Health and Talking Therapies Care Group.

Previous experience in a secretarial role supporting a senior manager is essential. Candidates will need to be flexible, work independently and be proactive. Duties will include the production of confidential correspondence and reports; attending formal meetings to produce the minutes; maintenance and development of office systems and administrative processes involving IT systems.

In addition to formal secretarial qualifications, the post requires experience of Microsoft Office packages – Word, Excel and Power Point. Experience of audio typing may be useful. Excellent word processing/typing skills, exceptional organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively; to work well under pressure and to prioritise the demands in a busy environment, are also essential.

Managing competing priorities and identifying quickly emerging pinch points that may impact on the performance or productivity of the Senior Management Team is also necessary.

The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Management Team.

They will work alongside the other Care Group Team Personal Assistant in relation to their corporate activities within the Care Group maintaining the highest degree of confidentially at all times.

Core Activities:

• PA activities may vary according to senior management team requirements, but are likely to include the following:
• Pro‑active, efficient and effective diary management for appointments and meetings (face to face or via Microsoft Teams), allowing sufficient ‘free’ time for the Directors to fulfil their responsibilities. Where appropriate to delegate non‑essential meetings to relevant members of the management team/direct reports.
• Review, sort, prioritise and respond to email correspondence, providing draft responses (where possible) and in collaboration/agreement with allocated Directors, managing their email inbox to work more effectively and efficiently with the Directors working pattern.
• Undertake a proactive approach to planning/rescheduling meetings, and responsibility for organising multidisciplinary meetings, conferences and events as required.

We reserve the right to close the vacancy early if there are a high amount of applications.

This advert closes on Sunday 21 Dec 2025.