Personal Assistant to Managing Director (FTC 2 year)

JR United Kingdom; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the energy sector is seeking a Personal Assistant to support the Managing Director. The role involves a range of tasks including calendar management, travel arrangements, and event coordination. Candidates should have exceptional organizational skills and at least 5 years of relevant experience. This opportunity is ideal for a proactive individual who values confidentiality and is proficient in Microsoft Office.

Qualifications

• Minimum of 5 years’ experience as a senior secretary/PA.
• Proficiency in French is an advantage.
• Flexible and adaptable to changing priorities.

Responsibilities

• Provide secretarial and personal assistance to the Managing Director.
• Manage calendars and arrange meetings.
• Coordinate events and handle logistics for meetings.

Skills

Organizational skills

Communication

Attention to detail

Problem-solving

Confidentiality

Adaptability

Education

Formal secretarial training

Tools

Microsoft Office Suite

Job description

Personal Assistant to Managing Director (FTC 2-year), London (City of London)

Client:

TotalEnergies

Location:

London (City of London), United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

16.06.2025

Expiry Date:

31.07.2025

Job Description:

Job Activities:

• Provide secretarial and personal assistance to the Managing Director and senior management team (total of 4 members)
• Offer administrative support to the wider team on an ad hoc basis
• Manage the Director’s calendars, including arranging, cancelling, and monitoring meetings
• Organize regular meetings for direct reports and business units, including one-to-one sessions for the MD
• Organize travel arrangements and prepare travel documentation
• Coordinate company events
• Handle logistics for senior management meetings, including venue booking, agenda preparation, minute-taking, and follow-up
• Coordinate events and meetings involving Paris HQ or other group entities
• Prepare monthly expense claims for the MD
• Maintain and review the CMC rota to ensure full coverage and provide assistance as needed
• Assist with other reasonable requests from the MD and management team
• Assist with master data management, including supplier creation/update in MBC and access rights to various tools
• Manage office supplies and liaise with IT and office access providers

Candidate Profile:

• Exceptional organizational skills with the ability to prioritize and manage multiple tasks
• Strong verbal and written communication skills
• High attention to detail and accuracy
• Proactive with problem-solving abilities and anticipation of the MD’s needs
• Discreet and professional with confidentiality
• Proficient in Microsoft Office Suite and other productivity tools
• Flexible and adaptable to changing priorities
• Minimum of 5 years’ experience as a senior secretary/PA, with relevant formal secretarial training
• Proficiency in French is an advantage