Personal Assistant to Director of Finance

NHS; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading organization in the healthcare sector is seeking a Personal Assistant to the Director of Finance. The successful candidate will provide comprehensive administrative support, coordinate activities, and contribute to the smooth operation of the Finance Directorate. With a strong emphasis on teamwork and continuous improvement, this role offers an inclusive and flexible work environment, along with competitive benefits.

Benefits

Generous NHS Pension

Flexible Working

Exclusive Discounts

27 days' annual leave plus Bank Holidays

Inclusive Staff Networks

Tailored Development

Qualifications

• Experience providing administrative support to senior leaders.
• Ability to handle sensitive information.
• Familiarity with corporate processes such as budget tracking and recruitment coordination.

Responsibilities

• Manage the Director of Finance's diary and email.
• Coordinate and support meetings and corporate activities.
• Provide administrative support across the Directorate.

Skills

Organisational skills

Communication

Time management

Education

Relevant degree or professional qualification (e.g. NVQ Level 6)

Job description

Go back NICE – The National Institute for Health and Care Excellence

Personal Assistant to Director of Finance

The closing date is 20 June 2025

The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.

We are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. We put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment.

The PA will support the Director of Finance providing operational support and coordinating a range of activities for the Finance, Corporate and Commercial Directorate, including:

-Providing administrative support and diary management to the Director of Finance.-Coordinating activities for Finance, Corporate and Commercial (FCC) Directorate.-Developing and maintaining systems and administrative procedures to support Finance, Corporate and Commercial and wider NICE initiatives.-Administratively manage project specific activity to meet the business needs of the Finance, Corporate and Commercial Directorate.

Interviews for this role will be held in our Manchester Office on the 2nd/3rd of July 2025.

Please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility

Main duties of the job

-Managing the Director of Finance's diary and email including coordinating and scheduling appointments and meetings, triaging and responding to emails, event management and booking, managing travel arrangements.-Coordinating and supporting in-person, virtual and hybrid meetings and other events relating to the FCC Directorate.-Coordinating corporate activities such as managing corporate reporting timelines.-Providing administrative support across the Directorate including arranging the FCC senior leadership meetings and Directorate all staff meetings.-Working closely with EAs and PAs across the organisation to make the most of opportunities to collaborate and share knowledge and good practice.-Looking proactively for opportunities to make improvements and be more efficient in own day-to-day work and the work of the Director of Finance and the senior team.-Gathering and analysing data and producing reports and presentation slides.-Developing and maintaining databases and other records systems.-Providing advice and guidance to internal teams and external stakeholders on enquiries relating to the work of the Directorate.-Managing the payment of invoices.-Supporting recruitment activities in the Directorate.-Contributing to the procurement, awarding and management of contracts.-Supporting business continuity planning in the Directorate.

About us

We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.

Our benefits include:

-Generous NHS Pension - Secure your future with one of the most rewarding pension schemes in the UK.-Flexible Working - Enjoy a healthy work-life balance with options like remote working, compressed hours and flexible start/finish times.-Exclusive Discounts - Save on shopping, dining and more with a Blue Light Card.-Time to Recharge - Start with 27 days' annual leave plus Bank Holidays.-Inclusive Staff Networks - Join supportive communities like Women in NICE, Race Equality Network, NICE and proud, Disability Advocacy and more - we celebrate diversity.-Tailored Development - Grow your career with personalised learning and development opportunities.

If you feel this is the type of environment you will enjoy working in, apply today!

Job responsibilities

To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.

Please see job description attached for full list of responsibilities.

Please note - we will be actively longlisting whilst this role is live based on this shortlisting criteria-

"Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information."

We reserve the right to close any vacancies from further submissions when we have received sufficient applications from which to make a shortlist. Please ensure you apply without delay if you wish to be considered for this role.

Person Specification

Education / Qualifications

• Demonstrated knowledge in the form of a relevant degree or professional qualification (e.g. NVQ Level 6), or equivalent knowledge gained through experience and/or training and development in a structured environment.

Experience

• Demonstrated experience providing effective administrative support to senior leaders, including coordinating with multiple stakeholders and handling sensitive information.

Experience

• Proven experience managing multiple tasks with competing deadlines, showing effective prioritisation and organisation in a busy environment.

Experience

• Demonstrated experience supporting corporate processes such as budget tracking, contract processing, or recruitment coordination, with familiarity of governance and formal procedures.

Skills

• Proven ability to communicate clearly and professionally with senior stakeholders, including adapting style for different audiences and contexts.

Skills

• Demonstrated ability to deliver accurate, high-quality work under pressure, maintaining standards while managing shifting deadlines.

Knowledge

• An understanding of the social, political, economic and technical context within which NICE operates.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

NICE – The National Institute for Health and Care Excellence