Personal Assistant to Director

JR United Kingdom; Redcar; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an Administrative Support professional for an exciting Offshore Wind Project. In this pivotal role, you will provide essential administrative assistance to the project team, ensuring smooth operations during the Execution Phase. Your responsibilities will include organizing meetings, managing project documentation, and coordinating stakeholder communications. If you thrive in a dynamic environment and possess strong organizational and communication skills, this opportunity offers a chance to contribute significantly to a groundbreaking project in the renewable energy sector.

Qualifications

• Experience in administrative support roles, preferably in project environments.
• Proficient in using Microsoft Office and project management tools.

Responsibilities

• Organize project meetings and capture minutes for distribution.
• Compile and distribute project reports on a regular basis.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Project Management Software

Job description

Administrative Support Role for Offshore Wind Project

You will provide efficient and effective administrative support to the project team, assisting in achieving project goals during the Execution Phase of an Engineering, Procurement, and Construction (EPC) Offshore Wind Project. You will report directly to the Project Director.

1. Organize project meetings and take, formally capture, and distribute minutes of meetings.
2. Arrange hospitality, lunches, and events for the project team.
3. Requisition stationery, office equipment, and personal protective equipment (PPE).
4. Develop a project holiday chart for the project team.
5. Coordinate the production and receipt of project report content from stakeholders.
6. Update and track the Organisation Chart as changes occur.
7. Compile project reports on a weekly, bi-weekly, and monthly basis, and arrange for their review and distribution.
8. Prepare and issue monthly project reviews with specific project information.
9. Issue correspondence documentation using the project’s systems and update the company's internal systems.
10. Execute any additional responsibilities as directed by the Project Director.

Please apply via the link below. For further information, contact Alisha at Mane at 07908 273 873 or email [emailprotected].