Personal Assistant to Director

Austen Lloyd Legal Recruitment; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organized Personal Assistant to support their dynamic executive team in a fast-paced environment. This role involves managing complex calendars, liaising with clients, and contributing to recruitment efforts. The ideal candidate will excel in multitasking, demonstrate exceptional communication skills, and possess expertise in Microsoft Office. With a structured career development plan and the opportunity for hybrid working, this position offers a chance to thrive in a supportive team. If you're ready to make a positive impact, this is the role for you!

Benefits

Structured career development plan

Hybrid home/office working

22 days leave plus bank holidays

Increasing leave up to 30 days

Qualifications

• Proven success as a Personal Assistant or Executive Assistant.
• Exceptional organizational and time management skills.
• Outstanding communication skills with confidence to engage with senior members.

Responsibilities

• Manage complex calendars and schedule over 400 meetings a year.
• Act as the primary contact between the Associate Director and clients.
• Assist with recruitment and marketing strategies.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Time Management

Recruitment Experience

LinkedIn Expertise

Job description

***Personal Assistant to Director***

Are you an experienced and highly organized Personal Assistant looking for an exciting opportunity in Clifton?

We are seeking a dynamic individual to provide comprehensive support to our busy executive team. If you thrive in a fast-paced environment, excel at multitasking, and possess exceptional communication skills, we want to hear from you!

Responsibilities:

1. Manage and maintain complex calendars, including scheduling appointments, meetings, and booking over 400 meetings a year!
2. Act as the primary point of contact between the Associate Director and clients, handling enquiries and correspondence with professionalism and discretion.
3. Interview setting up and general administration duties
4. Research (e.g., saved lists / market mapping)
5. Chasing CVs
6. Matching job vacancies to find the perfect candidate
7. Marketing and social media strategy (LinkedIn)
8. Internal recruitment
9. Headhunting on LinkedIn
10. Helping the wider team with logging / advertising

Most importantly, we are looking for someone who would be a positive influence and fit in with the team.

Requirements:

• Proven success as a Personal Assistant or Executive Assistant, ideally in a high-energy, fast-paced office environment.
• Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Outstanding communication skills, both written and verbal, with the confidence to engage with individuals at all levels, especially senior board members.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other essential software tools.
• Meticulous attention to detail and a commitment to delivering accuracy in every task.
• Discretion and sound judgment in handling confidential information.
• Adaptability to changing priorities and smooth shifting of gears.
• Based in our Backwell office – an ideal setting to thrive and grow.
• Recruitment experience is a must; sales experience is a bonus!
• LinkedIn expertise is essential for building connections and expanding our network.

If you possess these qualities, we want you on our team!

Why Join Us:

• A structured development career plan for those wanting to become Consultants
• Hybrid home/office working 1 day per week (after successful probation)
• 22 days leave (+ bank holidays), increasing by 1 day each year up to 30 days

If that sounds good and you want to join a professional services recruitment team who collaborate to achieve, then apply today! Please submit your resume and cover letter, detailing your experience and why you're the perfect fit for the position.

Show us what you've got... - Austen Lloyd Recruitment

We look forward to hearing from you!

Seniorities and Employment Details

• Mid-Senior level
• Full-time

Job Function and Industry

• Administrative
• Law Practice