Personal Assistant (Real Estate) 6m FTC

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive and organized individual to provide essential secretarial and administrative support to a Real Estate Fund Manager. This role involves managing travel arrangements, coordinating office tasks, and ensuring smooth operations within the team. With a focus on discretion and effective communication, you will thrive in a dynamic environment that values flexibility and initiative. Join a diverse team committed to growth and work-life balance, where your contributions will play a vital role in achieving team goals.

Qualifications

• Experience in Asset Management or Real Estate.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive secretarial and administrative support.
• Manage travel bookings and office admin duties.
• Prepare meeting materials and perform ad-hoc tasks.

Skills

Organizational Skills

Administrative Skills

Office Suite Proficiency

Communication Skills

Time Management

Discretion

Flexibility

Proactive Initiative

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Social network you want to login/join with:

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Client:

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

624fa67da9bd

Job Views:

3

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Where you’ll fit in & what our team goals are…

In your role, you will provide comprehensive secretarial and administrative support to a Real Estate Fund Manager and support their team, including assisting or covering within the Secretaries as needed.

Initial 6-month fixed-term contract.

How you'll spend your time...

• Travel booking: arranging flights, accommodation, visas, and itineraries in line with company policies, ensuring approvals are obtained.
• Office admin duties: managing deliveries, supplies, and daily tasks.
• Minute taking during meetings.
• Coordinating with team and Accounts Payable for expense claims and invoice processing.
• Managing onboarding and offboarding processes, including account setups and IT requests.
• Preparing documents using Word, Excel, PowerPoint.
• Booking rooms, organizing lunches, and setting up video calls.
• Providing additional support, including covering other PAs and administrative tasks for real estate personnel.
• Preparing meeting materials, agendas, and presentations.
• Performing ad-hoc tasks like filing, photocopying, and printing.

To be successful in this role you will have...

• Experience in Asset Management or Real Estate.
• Strong organizational and administrative skills.
• Proficiency in Office Suite, especially Word, PowerPoint, and Excel.
• Discretion handling confidential information.
• Flexibility to adapt to changing priorities.
• Excellent written and verbal communication skills.
• Ability to meet tight deadlines and work under pressure.
• Proactive initiative.
• Effective time management skills.
• Ability to work independently and in a team.

About Columbia Threadneedle Investments

We offer growth and career opportunities across our global team of 2,500 professionals, with diverse expertise in asset management. We are committed to an inclusive workplace that reflects our communities and supports work-life balance.

Flexible working options are available; please discuss your requirements with your recruiter.

Full-Time/Part-Time: Full-time

Worker Sub Type: Fixed Term

Job Family Group: Unclassifieds