Personal Assistant - 12pm to 8pm shift

Freshfields; Greater London; On-site; GBP 40,000 - 52,000; Full time

Job summary

Freshfields in London seeks a proactive Personal Assistant to support senior stakeholders within the Assistant Centre. You’ll work with EAs, AAs, and business services to ensure seamless client experiences and operational excellence.

You’ll gain exposure to finance, marketing, travel, and document management while developing subject matter expertise across multiple business areas.

Qualifications

• Strong academic background or equivalent professional experience.
• Excellent organisational and time management abilities.
• Confident, professional, and approachable demeanor.

Responsibilities

• Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
• Supporting financial processes such as billing, expense claims, and budget tracking.
• Assisting with marketing and business development activities, including event coordination and CRM updates.
• Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
• Managing matter openings, risk checks, and internal systems with accuracy and discretion.
• Offering technical support and troubleshooting assistance for platforms like Teams and iManage.

Skills

Diary management

Organisational skills

Communication

Team player

Attention to detail

Adaptability

Education

Bachelor's degree or equivalent

Tools

Teams

iManage

CRM

MS Office

Job description

Are you a proactive, detail-oriented Personal Assistant looking to thrive in a fast-paced, collaborative environment? Join our dynamic Assistant Centre (AC) in London, where you’ll be part of a high-performing team supporting senior stakeholders and contributing to the smooth running of our business.

About the Role

As a Personal Assistant within the AC, you’ll work closely with Executive Assistants (EAs), Admin Assistants (AAs), and other business services teams to deliver exceptional administrative support. Reporting to the Operations Practice Manager (OPM) and supported by the AC Resource Coordinator (ARC), you’ll play a key role in ensuring a seamless client experience and operational excellence.

This is a varied and rewarding role offering exposure to multiple areas of the business, with opportunities to develop subject matter expertise in areas such as finance, marketing, travel, and document management.

What You’ll Be Doing

• Providing high-quality administrative support including diary management, meeting coordination, travel arrangements, and document preparation.
• Supporting financial processes such as billing, expense claims, and budget tracking.
• Assisting with marketing and business development activities, including event coordination and CRM updates.
• Collaborating with colleagues across departments to deliver efficient and client-focused solutions.
• Managing matter openings, risk checks, and internal systems with accuracy and discretion.
• Offering technical support and troubleshooting assistance for platforms like Teams and iManage.

What We’re Looking For

• A strong academic background or equivalent professional experience.
• Outstanding organisational and time management abilities.
• A confident, professional, and approachable manner.
• A team player with excellent communication skills and a “can-do” attitude.
• High attention to detail and a methodical approach to work.
• Resilience, adaptability, and a willingness to learn and share best practices.

Why Join Us?

• Be part of a supportive and forward-thinking team.
• Gain exposure to a wide range of business functions and stakeholders.
• Enjoy opportunities for professional development and career progression.
• Work in a centralised service model that values collaboration, innovation, and excellence.

Inclusion

Freshfields is an equal opportunities employer and all applications received by the firm will be considered by the firm on the basis of their merit alone and we welcome applications from all suitably qualified individuals regardless of background. All offers of employment will be conditional on the candidate having/securing the right to work in the UK and providing the firm with evidence of that right (as required by the Immigration, Asylum and Nationality Act 2006) prior to employment commencing.

Freshfields is a Ban the Box employer. We ask applicants to disclose criminal convictions only when a conditional job offer is made. A conviction does not automatically lead to withdrawal of the offer: we make decisions on a case by case basis and take a number of factors into account (e.g. the role you are applying for and the circumstances of the offence). You would have the opportunity to discuss the matter with us before we make a decision.