Personal Assistant

St Helens Council; St Helens; On-site; GBP 26,000 - 36,000; Full time

Job summary

St Helens Council is seeking a highly organised Personal Assistant to join the Executive Support Management Team. You will deliver confidential, high-quality administrative support, including minute-taking for strategic meetings, diary coordination, and handling sensitive information.

The role requires excellent IT and communication skills and working with Councillors and senior colleagues. This full-time position (37 hours per week) offers a balance of office-based and remote/home working, with

Qualifications

• Strong organisational, communication and interpersonal skills.
• Proven ability to handle confidential information with discretion.
• Proficient in Microsoft Office and digital tools.

Responsibilities

• Support Executive Support Management Team with confidential tasks.
• Coordinate diaries, meetings and minute-taking for strategic meetings.
• Manage sensitive information and ensure effective stakeholder communication.
• Support the wider leadership team and directors as required.

Skills

Organisation

Communication

Interpersonal skills

IT skills

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for a skilled and experienced individual to join the Executive Support Management Team as a Personal Assistant. The Executive Support Team assists the Councils wider leadership team comprising of Executive, Directors and Assistant Directors.

In this pivotal role, you will deliver a confidential, high-quality, and professional support service, embracing innovative and modern practices with a strong digital focus. You will play a key role in supporting strategic meetings, including minute-taking and tracking outstanding actions. Additional responsibilities include managing sensitive information, overseeing email and diary coordination, and ensuring effective communication across stakeholders.

We are seeking a self-motivated professional with exceptional organisational, communication, and interpersonal skills, capable of managing a dynamic and demanding workload. You will need to demonstrate the ability to build strong working relationships with Councillors, senior council colleagues, and external partners.

The ideal candidate will possess excellent IT skills, including proficiency in Microsoft Office applications, and have outstanding written and verbal communication abilities.

You will complement the work of the Executive Support Management Team, which supports the Wider Leadership Team through a tiered model of dedicated and shared resources. This role contributes to the broader work of the Directorate by exercising initiative and helping to alleviate pressure points across teams.

This is a full-time position (37 hours per week).

Employees can regularly work away from Council workspaces (including home or other locations), alongside required office-based working. The balance between remote and office-based working is determined at service level based on operational need, however, there has been a minimum specification that staff will work at least 2 days from an office-based location.

Making a Difference

Whatever stage of your career, working in the public sector puts you at the heart of communities. Our workforce provides services to our resident's day in and day out, making a positive impact on people’s lives. We could not do this without the dedication, professionalism and strength of our workforce. There are so many reasons to choose to work at St Helens Council including the fantastic range of employee benefits and rewards on offer..

Roles That Matter

Full Job Description & Person Specification Documents are included with this advert.

Equality & Diversity

We encourage applicants from diverse backgrounds, who share our values, our commitment to inclusion, and who will help us on our journey to transform our organisation.

The Council guarantees an interview to disabled applicants who demonstrate that they meet the essential criteria for the job, as detailed on the Person Specification, and will, for qualifying disabled candidates, make reasonable adjustments within selection.

All Council employees are required to abide by the ethical standards embodied by the 7 Nolan Principles.

St Helens Council is officially recognised as one of the region’s leading fair employers, achieving accredited status under the Liverpool City Combined Authority Fair Employment Charter. The Charter recognises the ongoing commitment to fair pay, secure work, training & progression & staff well-being whilst celebrating employers who go above and beyond for their workforce providing an inclusive and supportive environment.