Personal Assistant

Gazprom Energy; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading energy company is seeking a dedicated individual to join its Secretariat team in Manchester. This role involves comprehensive diary and travel management, finance coordination, and providing robust support to senior management. Ideal candidates will demonstrate excellent interpersonal skills and adaptability, thriving in a dynamic environment and supporting various business needs. Join a team committed to excellence and innovation in the energy sector.

Benefits

Bonus earning potential

Non-contributory pension

25 days holiday plus bank holidays

Life assurance

Medical and dental insurance

Flexible benefits package

Qualifications

• Excellent interpersonal and communication skills are essential.
• Ability to work under pressure and maintain effective relationships.
• Demonstrated organizational skills for handling multiple tasks.

Responsibilities

• Manage diary, meetings, and correspondence for management.
• Handle finance management, monitoring budgets and processing invoices.
• Book travel and manage onboarding processes for team members.

Skills

Interpersonal skills

Communication skills

Organizational skills

Job description

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SEFE Marketing & Trading Limited (SM&T) is an integral part of the SEFE Group. Headquartered in London, SM&T is an agile multi-commodity trader and trading partner. With deep experience in derivatives, digital and analytics and ready for the opportunities arising from the energy transition, we seek to create value, both on a proprietary basis and for its partners, in all key European gas, LNG, power and environmental products markets.

Want to join us on our journey?

We are looking for someone to join our Secretariat team within SEFE Marketing & Trading, the team is responsible for working closely and supporting the Head of SM&T Executive Office and will be both a part of the SM&T UK local team as well as the Global SEFE Group 40-strong Secretariat team.

What you will do?

• Diary management – Manager’s meetings, conference calls, agendas and their translations, minutes, pre-read distribution, understanding of key projects, priorities and cascaded actions.
• Control of Head’s and Director’s instructions – monitoring and coordination of any instructions Manager gives to their direct reports / receives from Company’s top management.
• Finance Management- expenses processing, monitoring team budget and helping with planning, accruals, processing team-generated invoices, Purchase Orders, P2P, cover sheets, performing checks against policies and procedures, flagging irregularities, liaison with internal Finance teams.
• Travel management – travel booking (flights, hotels, transfers, visas etc) for Manager and team group travel, monitoring visas, passport validity and other travel documents, basic team travel reporting.
• Onboarding/offboarding of JMLs to the team – IT access, seating, floor plans, internal processing
• Rapport: build a strong understanding of management’s working style and method and adapt accordingly to match their energy level and scope of work.
• Act as first point of call and an efficient gatekeeper for management office, both for internal and external contacts, managing all incoming postal correspondence and calls for the management to ensure appropriate action is taken in a timely manner.
• Awareness: develop a strong understanding of the work the Manager performs and delivers.

What you’ll bring to the role?

You will own and work to maintain excellent interpersonal and communication skills ensuring effective working relationships on all levels both internally and externally.

You will work as part of an effective secretarial support service, the role is part of a flexible Secretariat pool and can be supporting other areas if the business requires as necessary support and cover for your peers and colleagues working as a team in what can be at times a pressurised environment

The role will involve a wide range of Secretarial tasks and candidates will need to demonstrate they have the range of technical and personal skills necessary to work within this challenging role.

Our offer to you

In return we offer a competitive starting salary supported by a comprehensive, and broad reaching benefits package which includes

• bonus earning potential
• non-contributory pension
• 25 days holiday plus bank holidays and volunteering days
• buy / sell holidays
• life assurance
• medical and dental insurance
• range of optional flexible benefits

We are committed to supporting your career growth with opportunities to develop both your knowledge and experience through a blended approach to learning.

Who are we?

Securing Energy for Europe GmbH (SEFE GmbH) is a major European energy company focused on maintaining the security of supply and generating commercial value in Europe. Its main business areas include supplying energy to customers, energy trading, gas transportation and the operation of gas storage facilities. SEFE GmbH is an internationally operating group consisting of around 50 companies in 16 countries in Europe, Asia and North America. The SEFE Group employs approximately 1,500 employees, around 200 of whom work at its Berlin headquarters.

SEFE Marketing & Trading Limited (SM&T) is an integral part of the SEFE Group. Headquartered in London, SM&T is an agile multi-commodity trader and trading partner. With deep experience in derivatives, digital and analytics and ready for the opportunities arising from the energy transition, we seek to create value, both on a proprietary basis and for its partners, in all key European gas, LNG, power and environmental products markets.

Our culture is defined by our people. Through living our values every day, we continue to create a culture that enables us all to succeed. We work as one team with our customers, our parent company and each other in order to understand each other’s needs. With an unstoppable passion for excellence, growth and learning, we’re committed to creating an environment that fosters the development of knowledge, skills and experience, so that our people can thrive and prosper in their careers with us. We believe that we have the best team in the industry which makes us a trusted partner across international capital and energy markets. Our diverse employee base, with a wealth of expertise, knowledge and experience makes SM&T a truly exciting place to work. We encourage new ideas and initiatives as innovative thinking is central to how we do business. Most importantly, we are a growing and developing business where inspired individuals can make a difference and help shape our future.