Personal Assistant

Vodafone; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

Vodafone, a leading international telecommunications company, seeks a proactive Personal Assistant to support two Heads of HR with administration and diary management in London. This role requires excellent Microsoft Office skills, experience supporting executives, and a flexible approach to work. The position offers a yearly bonus, generous leave, and hybrid working options.

Benefits

Yearly bonus: 5%

Annual leave: 28 days + bank holidays

Charity days: 5 days/year

Private medical and dental

Hybrid working - twice a week in the office

Qualifications

• Proven experience supporting Senior Executives.
• Ability to manage diaries and emails efficiently.
• Experience in producing presentation materials.

Responsibilities

• Manage diaries and commitments for Heads of HR.
• Facilitate production of presentation materials.
• Submit expenses accurately and timely.

Skills

Excellent Microsoft Office skills

Project Management

Strong communication skills

Resilience

Attention to detail

Job description

1 day ago Be among the first 25 applicants

Purpose of the role

To provide proactive, professional and confidential PA and administration support to the two Heads of HR, responsible for supporting Business Operations & Transformation, GTM and Western Europe. Required to build a strong network and act as a professional point of contact across VOIS and partners. A flexible approach to diary management and other administrative activities is required.

Join Us

Purpose of the role

To provide proactive, professional and confidential PA and administration support to the two Heads of HR, responsible for supporting Business Operations & Transformation, GTM and Western Europe. Required to build a strong network and act as a professional point of contact across VOIS and partners. A flexible approach to diary management and other administrative activities is required.

What You’ll Do

• To manage the diary and commitments, ensuring that the required outcome of the meeting is recorded and that any agenda or pre-requisite material is prepared and received by the Head in a timely manner
• To use judgement to determine whether meeting requests are accepted.
• To manage e-mails and correspondence responding where appropriate on their behalf and/or forwarding for input to the relevant stakeholders,
• Facilitate the production of presentation materials for Internal and External conferences
• To manage travel, itinerary and associated approvals
• Submit expenses in a timely manner ensuring accuracy of information
• Work closely with other PA’s, sharing best practice, pro-actively seeking opportunities for consistency in support or the introduction of new initiatives. Ensure adequate cover is maintained in times of absence.
  
  
  

Who You Are

• Excellent Microsoft Office skills
• Proven experience in successfully supporting Senior Executives
• Project Management and excellent organisation skills
• Positive & can-do attitude, resilient with the ability to remain calm when under pressure.
• Strong communication skills, both written and verbal.
• Good influencing ability, confident and challenging when appropriate
• Flexible towards work requirements
• Builds effective relationships, breaks down barriers.
• Understanding of VOIS/Vodafone Technology objectives and policies
• Attention to detail oriented
  
  
  

Not a perfect fit?

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

What's In It For You

• Yearly bonus: 5%
• Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
• Charity days: 5 days/year
• Maternity leave: 52 weeks, the first 13 weeks are fully paid, followed by 26 weeks of half pay
• Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
• Access to: private medical, private dental, free health assessments, share save scheme
• Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan
• Hybrid working - twice a week in the office
  
  
  

Who We Are

We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.

Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.

Together we can.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Information Services, IT Services and IT Consulting, and Telecommunications

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