Personal Assistant

Service Care Solutions Ltd; Leeds; Hybrid; Full time

Job summary

A leading company is seeking a Personal Assistant to provide high-level professional and administrative support to Directors. The role involves managing diaries, coordinating meetings, and ensuring effective communication with stakeholders. Candidates should have proven experience in similar roles and strong organisational skills. This is a full-time, temporary position based in Leeds, offering a competitive pay rate and a referral bonus.

Benefits

£250 bonus for referrals

Qualifications

• Proven experience in a Personal Assistant or Executive Support role.
• Understanding of public sector organisations.
• Experience handling sensitive information.

Responsibilities

• Manage Directors’ inboxes and diaries, prioritising tasks.
• Prepare agendas and draft minutes for meetings.
• Organise conferences/events and ensure compliance with standards.

Skills

Organisational skills

Time management

Attention to detail

Interpersonal skills

Communication skills

Proficiency in MS Office

Education

GCSE level (Maths & English) or equivalent

Job description

Job Title:

Personal Assistant

Location:

Leeds (Hybrid)

Pay Rate:

£15.86 per hour (PAYE)

Contract Type:

Full-time (37 hours per week), Temporary

About the Role:

You will provide high-level professional, confidential secretarial and administrative support to the Directors of the Combined Authority. This includes managing diaries and inboxes, coordinating meetings, preparing documentation, and serving as a key liaison with both internal and external stakeholders.

Key Responsibilities

Executive Support

• Provide high-level specialist support to Directors.
• Manage Directors’ inboxes and diaries, prioritising, responding, or delegating appropriately.
• Draft responses and proofread reports, briefings, and official correspondence.
• Ensure Directors are fully prepared for meetings, including provision of papers and briefing notes.

Meeting & Secretariat Duties

• Provide professional secretariat support: prepare agendas, draft accurate minutes, and track follow-up actions.
• Ensure coordination and communication between Directors, internal teams, and external contacts.
• Commission and manage briefing documents and reports as required.

Administrative Duties

• Book cost-effective travel and accommodation using internal systems.
• Organise conferences/events, including venues, itineraries, catering, and logistics.
• Ensure documentation and administrative processes comply with corporate and governance standards.

Stakeholder Management

• Act as the first point of contact for Directors, managing enquiries from stakeholders such as:
  • The Mayor’s Office
  • Councillors and MPs
  • Local Authority partners
  • Government officials
• Attend meetings and proactively follow up on actions.
• Build and maintain strong working relationships internally and externally.

Person Specification

Knowledge & Experience

• Educated to GCSE level (Maths & English) or equivalent.
• Proven experience in a similar Personal Assistant or Executive Support role.
• Understanding of the political and operational context of public sector organisations.
• Experience handling sensitive and confidential information.

Skills & Attributes

• Strong organisational and time management skills.
• High level of attention to detail and accuracy.
• Ability to prioritise and manage competing deadlines.
• Strong interpersonal and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work autonomously and proactively.
• Positive, flexible, and solution-focused attitude.

Values & Behaviours

• Demonstrates a clear commitment to Equity, Diversity, and Inclusion.
• A team player who contributes to shared goals and organisational vision.
• Shows resilience, adaptability, and professionalism under pressure.
• Builds positive relationships with senior stakeholders and colleagues.

Additional Expectations

• Commitment to personal development and the Combined Authority’s strategic objectives.
• Representation of the Combined Authority in a professional and collaborative manner.
• Adherence to health and safety and corporate processes.

If you are interested in the role and would like to contact me for further information on the role you can contact myself on the details below.

At Service Care Solutions we also offer a £250 bonus for referrals! If you think you know someone who would be ideal for this role and they are placed in the job you will then receive £250 at the end of their probationary period.

To apply for this role, or to refer someone else, then please do not hesitate to contact Jack at Service Care Solutions on 01772208964 or email on [e-mail]