Personal Assistant

The Bicester Collection; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

The Bicester Collection is seeking a Personal Assistant to support the Chief Culture Officer in London. This role focuses on high-level administrative and executive support, coordinating daily priorities, meetings, and confidential matters.

You will drive project and programme coordination for culture and philanthropic initiatives, managing data and logistics across multiple workstreams, and serving as the Culture team’s point of contact.

Qualifications

• Experience in a fast-paced, international environment.
• Strong business acumen and ability to operate in a senior executive environment.
• Experience in a global organisation supporting teams across multiple countries.
• Programme or project coordination experience, including philanthropic initiatives.
• Proficient with AI tools to support drafting, research and productivity.

Responsibilities

• Manage the Chief Culture Officer's diary and priorities.
• Arrange complex international travel, accommodation and itineraries.
• Organise conference calls, Teams meetings across time zones.
• Support culture and philanthropic initiatives with data, communications and logistics.
• Coordinate progress updates and reporting across programmes.
• Build data trackers and dashboards to monitor progress and campaigns.

Skills

Diary management

Travel coordination

Calendar management

Data tracking & dashboards

AI tools proficiency

Tools

Excel

PowerPoint

AI tools (Claude, Manus, Copilot)

Job description

We are extraordinary people creating extraordinary experiences. #extraordinarytogether

The Bicester Collection was founded on a simple idea and a rebellious spirit: 12 luxury shopping destinations, 1,500 boutiques, and 1,500 colleagues representing 63 nationalities. Our people are the reason we win — and the reason we continue to grow.

Supporting our 9 European Villages, our Chief Culture Officer is now recruiting a PA

This is a 12-month FTC starting end of October 2026

The role

high-level administrative and executive support to the Chief Culture Officer, ensuring the smooth and effective coordination of daily priorities, communications, meetings, travel and confidential matters.

The role also requires project and programme coordination support for the Chief Culture Officer's culture and philanthropic initiatives, requiring the ability to manage data, communications and logistics independently across multiple concurrent workstreams and be a point of contact for the Culture team.

Location: London

What you’ll be doing

A few of the key responsibilities in this role:

• Manage and maintain the Chief Culture Officer's diary, proactively prioritising commitments and ensuring effective use of time
• Arrange complex travel, taxis, accommodation and itineraries, including international travel where required
• Organise conference calls, Teams meetings and video calls across multiple time zones
• Support projects, events and culture-related initiatives as required, ensuring actions are tracked and delivered
• Coordinate progress updates and reporting across all philanthropic and culture programmes
• Build and maintain data trackers and dashboards (in Excel, PPT or AI tools) to monitor programme progress, applications, and campaign performance

What we’re looking for

We foster a culture of winning together, and we work hard to ensure everyone is supported to succeed. To thrive in this role, you’ll bring:

• Experience of working in a similar role in a fast-paced and international environment
• Strong business acumen and understanding of working in a senior executive environment
• Experience of working in a global organisation supporting teams across different countries
• Experience in programme or project coordination, ideally across philanthropic initiatives, not solely PA experience
• Strong understanding of and confidence using AI tools (e.g. Claude, Manus, Copilot and other) to support drafting, research, data analysis and productivity — comfortable adopting new tools quickly

What we offer

A warm welcome, the chance to build an ever-evolving career story, and benefits designed around your lifestyle, physical, mental and social wellbeing

Our commitment

We’re proud to be a diverse and inclusive employer — and we mean it. The best ideas come from people who don’t all think the same, and we welcome applications from every background. Come as you are.

The Bicester Collection exists to be experienced in the real world. To be actual, not virtual. To be lived. We’ll never stop evolving. Are you ready for the challenge? #ExtraordinaryTogether