Personal Assistant

Barclays; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company, Barclays, is seeking a Personal Assistant to provide comprehensive administrative support to senior HR leaders. The successful candidate will manage complex diaries, coordinate meetings, and ensure smooth operations within the HR department. This role demands exceptional organizational and communication skills, with a focus on high standards and professionalism in a dynamic corporate environment.

Qualifications

• Experience managing complex diaries and schedules.
• Strong communication skills alongside organizational abilities.
• Ability to manage tasks in a corporate setting.

Responsibilities

• Manage the diaries of senior Heads of HR.
• Organize meetings and act as the first point of contact for visitors.
• Support various administrative tasks and ad hoc projects.

Skills

Organizational skills

Time management

Communication

Proficiency in Microsoft Office Suite

Education

Proven experience as a Personal Assistant or similar role

Job description

As a Personal Assistant, you will be primarily responsible for providing professional, secretarial, and administrative support to two senior Heads of HR across BX. Your responsibilities will include:

• Managing the complex, ever-changing diaries of the Heads of HR
• Organising and prioritising meetings, often at short notice
• Acting as the first point of contact for visitors, conveying a professional image
• Establishing and maintaining relationships with stakeholders and their PAs
• Supporting ad hoc projects within the BX COO HRBP Team

We seek a proactive, hardworking, forward-thinking team player with a can-do attitude, who can work seamlessly with other assistants and stakeholders.

Essential qualifications include:

• Proven experience as a Personal Assistant or similar role
• Excellent organisational and time management skills
• Strong communication skills
• Proficiency in Microsoft Office Suite

Preferred experience includes:

• Ability to improve workflows proactively
• Independence and flexibility in work
• Experience in project management or administrative support in a corporate setting

This role is based in Glasgow.

Purpose of the role

To provide administrative support to executives and teams, managing schedules and ensuring professional coordination.

Accountabilities

• Managing calendars and responding to meeting requests
• Arranging travel and accommodation
• Anticipating needs and prioritising tasks
• Handling administrative tasks such as expenses, filing, and supplies

Expectations

• Perform activities efficiently and to a high standard
• Possess technical expertise in the area
• Lead or support teams, fostering development and collaboration
• Ensure compliance with policies and procedures

All colleagues should embody Barclays Values and Mindset, demonstrating respect, integrity, service, excellence, and stewardship, while empowering, challenging, and driving performance.