Personal Assistant

David Ross Education Trust; East Lindsey; In loco; GBP 28.000 - 32.000; Tempo pieno

Descrizione del lavoro

Barnes Wallis Academy is seeking a professional Personal Assistant to support the Principal and Senior Leadership Team. The role involves managing calendars, coordinating meetings, and producing confidential documentation with a high level of discretion.

You will liaise with parents, staff, governors and Trust colleagues, support academy events, and maintain systems in line with policies. A strong organisation, excellent communication and safeguarding commitment are essential.

Competenze

• GCSE English and Maths at grade 4/C or above.
• Experience providing administrative or Personal Assistant support.
• Excellent written and verbal communication.
• Strong organisational and time-management skills.
• Ability to handle confidential and sensitive information.

Mansioni

• Provide comprehensive administrative and secretarial support to the Principal and Senior Leadership Team.
• Manage the Principal's diary, appointments, meetings and correspondence, ensuring effective prioritisation of commitments.
• Coordinate meetings, prepare agendas, take accurate minutes and monitor the completion of agreed actions.
• Prepare professional correspondence, reports, presentations and confidential documentation.
• Support the coordination of Academy events, meetings, visits and other activities.
• Maintain accurate records and administrative systems in accordance with Academy and Trust policies.
• Support the administration of student admissions, transfers and appeals, as directed.
• Liaise effectively with teaching staff, support staff and external agencies to ensure the timely completion of administrative tasks.
• Handle sensitive and confidential information with professionalism and discretion, ensuring compliance with data protection and safeguarding requirements.

Descrizione del lavoro

The overall aim of this role is to provide a professional, efficient and confidential Personal Assistant service to the Principal and Senior Leadership Team at Barnes Wallis Academy, ensuring the smooth running of the Academy's daily administrative operations. The successful candidate will play a key role in supporting the Principal, coordinating communications, managing administrative processes and ensuring that the Academy maintains high standards of organisation, professionalism and service delivery.,

• Provide comprehensive administrative and secretarial support to the Principal and Senior Leadership Team.
• Manage the Principal's diary, appointments, meetings and correspondence, ensuring effective prioritisation of commitments.
• Act as a professional first point of contact for internal and external stakeholders, including parents, staff, governors and Trust colleagues.
• Coordinate meetings, prepare agendas, take accurate minutes and monitor the completion of agreed actions.
• Prepare professional correspondence, reports, presentations and confidential documentation.
• Support the coordination of Academy events, meetings, visits and other activities.
• Maintain accurate records and administrative systems in accordance with Academy and Trust policies.
• Support the administration of student admissions, transfers and appeals, as directed.
• Liaise effectively with teaching staff, support staff and external agencies to ensure the timely completion of administrative tasks.
• Handle sensitive and confidential information with professionalism and discretion, ensuring compliance with data protection and safeguarding requirements.
• Work collaboratively with the Academy Operations Manager and wider administration team to ensure efficient administrative processes.
• Demonstrate flexibility and initiative in responding to the changing operational needs of the Academy. This is a varied and demanding role requiring excellent organisational skills, discretion, initiative and the ability to manage competing priorities within a busy secondary school environment., Good standard of education, including GCSE English and Maths at grade 4/C or above (or equivalent).
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills, with the ability to prioritise competing demands and meet deadlines.
• High level of proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
• Experience of providing administrative or Personal Assistant support, preferably within an educational setting.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Excellent attention to detail and accuracy in record keeping and correspondence.
• A positive, flexible and solution-focused approach to work.
• Ability to remain calm, professional and effective in a busy and sometimes challenging environment.
• Strong interpersonal skills and the ability to establish positive relationships with students, parents, colleagues and external stakeholders.
• Commitment to safeguarding, equality, inclusion and the values of Barnes Wallis Academy and the David Ross Education Trust. Salary: NJC grade 13, 37 hours per week, 41 weeks a year (term time plus 3 extra weeks)