Personal Assistant

AtkinsRéalis; Birmingham; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid working culture

Flexible holiday allowances

Job summary

AtkinsRéalis is seeking an organised Personal Assistant to support a group of senior leaders within the Transportation business. The role may be based in Birmingham, Manchester, Derby, Newcastle or Stockton and embraces a hybrid approach.

You will manage diaries, coordinate travel and logistics, and prepare reports, ensuring efficient operations across the leadership team. Strong IT skills, proactivity and discretion are essential for success in this fast-paced environment.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Excellent organisational and prioritisation skills under pressure.
• Proactive, professional and discreet with confidential information.
• Strong IT skills including MS Office, SharePoint and Teams.

Responsibilities

• Manage complex diaries, meetings and appointments.
• Coordinate travel, accommodation and logistics.
• Prepare and submit monthly expenses.
• Monitor actions, deadlines and deliverables for Senior Leaders.
• Produce high-quality reports, presentations and correspondence.
• Maintain databases and filing systems.
• Utilise digital collaboration platforms such as SharePoint, Teams and Viva Engage.
• Provide guidance and support to colleagues where appropriate.
• Track deliverables including performance reviews and mandatory training.
• Collaborate with other administrative staff for seamless support.
• Support compliance with processes, procedures and policies.
• Identify opportunities to improve administrative processes and ways of working.
• Use digital and AI-enabled tools to boost efficiency.

Skills

Diary management

Travel coordination

Expense management

Report & presentation prep

Stakeholder communication

Discretion & confidentiality

Collaboration & teamwork

IT literacy

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Microsoft Teams

Viva Engage

Job description

Overview

We are seeking a highly organised and proactive Personal Assistant to support a group of senior leaders within our Transportation business. This role can be based in Birmingham, Manchester, Derby, Newcastle or Stockton office.

Working as part of a collaborative and supportive administration function, you will play a key role in ensuring the smooth and efficient running of business operations be experienced, flexible and have a proactive approach. This is a fast-paced and varied position, suited to someone who enjoys working with people, solving problems, and making a real impact behind the scenes.

Your role

• Managing complex diaries, meetings, and appointments.

• Coordinating travel, accommodation, and logistics.

• Preparing and submitting monthly expenses.

• Monitoring actions, deadlines, and key deliverables for Senior Leadership members.

• Producing high-quality reports, presentations, and correspondence.

• Maintaining accurate databases and filing systems.

• Creating, maintaining, and effectively using digital collaboration and communication platforms, i.e. SharePoint, Microsoft Teams, Viva Engage, and other channels.

• Provide guidance and support to colleagues where appropriate.

• Tracking and chasing deliverables such as performance reviews (PDRs), mandatory training and other internal systems.

• Working closely with other administrative professionals to provide seamless support.

• Support compliance with business processes, procedures and policies.

• Identify opportunities to improve administrative processes and ways of working.

• Use digital and AI-enabled tools to improve efficiency and productivity.

About you

• A professional and confident approach and ability to work under pressure.

• Strong organisational and prioritisation skills.

• The ability to manage multiple tasks in a fast-paced environment.

• Excellent communication and interpersonal skills.

• A proactive, positive mindset with a willingness to adapt.

• Discretion and a commitment to maintaining confidentiality.

• Strong IT skills, including Microsoft Office (Outlook, Excel, Word, PowerPoint), SharePoint and Teams.

• Strong time management skills with the ability to prioritise effectively and consistently meet deadlines.

• A collaborative, team-focused attitude.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.

Rewards and benefits – Careers at AtkinsRéalis

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Security clearance

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be.

So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

As a Disability Confident Leader, we are committed to offering an interview to all applicants who have a disability and meet the essential criteria.

If you would like to be considered under this commitment, please let us know at the application stage.

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