Permit Office Coordinator (MC84)

UEA; Norwich; Hybrid; GBP 31,000 - 36,000; Full time

Benefits offered by this job

34 days leave

Hybrid working

Generous pension

Health & wellbeing

Campus facilities

Discounts

Learning & development

Job summary

University of East Anglia (UEA) is seeking a Permit Office Coordinator to join the Estates and Facilities Directorate Maintenance Team on campus. You will manage contractor access, uphold safety systems, and maintain essential documentation with robust monitoring and reporting.

You will work to ensure all statutory requirements are implemented for contractors, while supporting a safe working environment and efficient permit processes across the site.

Qualifications

• Knowledge of CAFM systems and safety procedures.
• Ability to coordinate site access and subcontractor rules.
• Maintain and file contractor documentation and records.
• Develop robust monitoring and reporting procedures.

Responsibilities

• Coordinate and manage contractor access to the campus.
• Ensure compliance with UEA SSOW and safety systems.
• Maintain document storage for the Permit Office and control task data.
• Monitor adherence to site rules for subcontractors and prepare reports.

Skills

Contractor coordination

Safety awareness

Documentation handling

Stakeholder communication

Report generation

Education

Higher education not specified

Tools

CAFM software

MS Office

Job description

Salary will be £31,312 per annum, with an annual increment up to £35,616 per annum.

Estates and Facilities Directorate Maintenance Team

Permit Office Coordinator
Ref: MC84
Starting salary from£31,312per annum, dependent on skills and experience, with an annual increment up to£35,616per annum.

This is an exciting opportunity to join an expanding, dynamic Maintenance Department which delivers around 44,000 maintenance tasks annually.

Reporting to the Permit Office Manager, you will manage contractor access to the UEA Campus. You will ensure all relevant statutory legislative systems and safety systems are correct in relation to the UEA safe systems of work procedure.

The post will involve coordinating and ensuring that site rules for all subcontractors who attend site, are adhered to, as well as monitoring compliance of the standard UEA contractor control documentation that is required to be used via the Permit Office. You’ll be responsible for maintaining the document storage associated with the Permit Office and will require knowledge of CAFM systems to control task data and mandatory rules.

You will ensure that all legislative and statutory requirements in line with the UEA SSOW are implemented and monitored for all contractors and sub-contractors attending site, and ensure a safe working environment, governing best practice and providing the Estates and Building Division with a robust monitoring and reporting procedure.

Benefits include:

• 34 daysannual leave inclusive of Bank Holidays and University Customary days.
• Family and Work-life balance policies including hybrid working and considerable maternity, paternity, shared parental leave and adoption leave.
• Generouspension scheme with life cover for dependants, plus incapacity cover.
• Health and Wellbeing: discounted access to Sportspark facilities, relaxation rooms, 320 acres of rolling parkland, wellbeing walks, Wellbeing Ambassador network, on-campus medical centre including NHS Dentist, Occupational Health and a 24/7 Employee Assistance Programme.
• Campus Facilities: Sportspark, library, nursery, supermarket, post office, bars and catering outlets.
• Exclusive shopping discountsto help cut the cost of household bills, public transport discounts andchildcare and Cycle to Work salary sacrifice schemes where eligible.
• Personal Development: unlimited access to LinkedIn Learning courses, specialist advice and training from our Organisational Development and Professional Learning Team.

This full-time post is available immediately on an indefinite basis.

The University holds an Athena Swan Silver Institutional Award in recognition of our advancement towards gender equality.

Further Information

For an informal discussion about the post please contact Stuart Kelly, Assistant Maintenance Manager (Asset and Compliance) via [e-mail] or Shaun Palmer, Head of Maintenance via [e-mail]

Salary will be £31,312 per annum, with an annual increment up to £35,616 per annum.

Salary will be £38,784 per annum, with an annual increment up to £46,049 per annum

Vacancy Type

Fixed Term

Function

Management and Senior Administrative (ALC)