Permit Control Officer

Manchester Arndale; Hull and East Yorkshire; On-site; GBP 28,000 - 38,000; Full time

Job summary

OCS UK & Ireland is seeking an on-site Permitting Co-ordinator to manage all permit processes for on-site and subcontracted works. You will ensure Health & Safety and CDM compliance, monitor activities, and sign off maintenance records.Working Tuesday to Friday, 07:30–16:30, you will oversee contractor diaries, liaise with M&E teams, support incident reporting and toolbox talks, and drive continuous improvement while maintaining site logs.

Qualifications

• Experience managing subcontractors and permit processes.
• Understanding of Health & Safety Regulations and CDM requirements.
• M&E bias qualification or extensive relevant experience preferred.
• SMSTS or similar certification is desirable.

Responsibilities

• Coordinate and control all on-site permitting for self-delivered and subcontracted works.
• Ensure Health & Safety and CDM compliance across activities.
• Monitor permitted activities and ensure compliance with specifications and site rules.
• Maintain maintenance records and sign-off on completion in the operating system.
• Manage contractor diary and ensure timely communication with stakeholders.
• Support on-site safety training, toolbox talks, and incident reporting.
• Assist in assessments of contractors and participate in client meetings as needed.
• Collaborate with M&E supervisor and lead engineers to coordinate safe works on site.

Skills

Sub-contractor management

Permit processes

Health & Safety awareness

Education

M&E technical bias qualification/experience

SMSTS

IOSH Managing Safely

Temporary Works Management

Tools

IT skills

Job description

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment

About The Role:

Days of Working: Tuesday to Friday - 07:30 to 16:30

Job Purpose:

To fulfil the coordination & control of all on site permitting functions for all self-delivered and sub-contracted works. Ensuring that all Health & Safety and operational requirements are always adhered to. Regular monitoring of permitted activities to ensure they are fulfilling the specification of the works, and all site rules and regulations are adhered to. Responsibility for ensuring all maintenance records is processed in line with the operating system and works signed off on completion.

Key Responsibilities:

• Management of the contractor diary, ensuring full communication to relevant parties.
• Ensure compliance with MOS processes and policies in relation to permitted works
• Assist in the support, as SME advisor on all permit process related topics.
• Work closely with the M&E supervisor & Lead Engineers to ensure safe coordination of works on site.
• Ensure CDM Regulations and requirements are adhered to when planning work activities
• Carry out regular monitoring of activities under the provision of the permit to ensure all aspects are being adhered to.
• Be able to support with any site audits.
• Be able to support with assessments of contractors for the contract
• Attend client/customer meetings as and when required
• Forge professional working relationships with both the Internal & client team
• Comply with all relevant Health and Safety procedures, ensuring the requirements of Health and Safety at Work act and Environmental legislation are met at all times and records maintained.
• Support with H&S training delivered on site to ensure the needs of the learners are being met by quality and in date/relevant training modules such as contractor management.
• Support with incident management and reporting when required
• Support with toolbox talks.
• Support the Extra Works Manager as required with any additional requirements required
• Take prompt action to correct any shortfalls which may be reported by either the client or from company quality audits
• Encourage continuous improvement and drive efficiencies
• Carry out housekeeping tours and safety observation reporting
• Ensure asset management processes are adhered to, and service sheets filed in log books, recording any remedial actions where necessary.
• Work alongside the site AP’s and central Technical Team

Essential Criteria:

• M&E Technical bias qualification/experience preferred
• Extensive experience in the management of sub-contractors and permit processes
• SMSTS
• Temporary Works Management
• IOSH Managing Safely
• Excellent organisation, communication & IT skills
• Understanding of Health & Safety Regulations/CDM Awareness

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.