People Experience Administrator - German speaking

Iwoca Ltd; Greater London; Hybrid; GBP 32,000 - 36,000; Part time

Benefits offered by this job

Flexible working hours

Private medical insurance (Vitality)

Dental/Health plan option

Birthday leave and extra holidays

Sabbatical after 4 years

Employee equity scheme

Parental leave & nursery benefit

Job summary

iwoca is seeking a part-time People Experience Administrator (German-speaking) to support payroll in the UK and Germany, onboarding and offboarding, and to be the first point of contact for questions. The role is 25 hours per week with flexible patterns and a hybrid setup in London.

You will join People Operations and handle BambooHR, benefits coordination, and data accuracy across both countries, ensuring a smooth employee journey.

Qualifications

• Fluent in German and English to support our German team and payroll/benefits.
• Confident with HR systems (BambooHR, Ashby) and data reporting.
• Comfortable working independently and handling multiple priorities.
• Willing to use AI tools to improve speed and quality of work.

Responsibilities

• Support payroll processes across the UK and Germany with Finance and People Partners.
• Own day-to-day UK and German benefits administration and respond to questions.
• Maintain BambooHR data with regular audits and accuracy across both countries.
• Coordinate onboarding for new hires, including background checks and setup.
• Handle offboarding, track exit interviews, and answer day-to-day questions.

Skills

German language

English language

HR systems

data & reporting

independent working

AI tools usage

process improvement

Tools

BambooHR

Ashby

Job description

The company

Small businesses move fast. Opportunities often don't wait, and cash flow pressures can appear overnight. To keep going, and growing, SMEs need finance that's as flexible and responsive as they are.

That's why we built iwoca. Our smart technology, data science and five-star customer service ensures business owners can act with the speed, confidence and control they need, exactly when it's needed. We've already cleared the way for 100,000 businesses with more than £4 billion in funding. Our passionate team is driven to help even more SMEs succeed, through access to better finance and other services that make running a business easier. Our ultimate mission is to support one million SMEs in their defining moments, creating lasting impact for the communities and economies they drive.

People Experience Administrator (German-speaking) - People Operations

Part-time: 25 hours per week (flexible). Hybrid in London, United Kingdom.

We're looking for a People Experience Administrator

Keep the employee journey running smoothly for iwocans across the UK and Germany. You'll support payroll in both countries, run onboarding and offboarding, and be the first port of call for questions. This is a part-time role, ideally 25-hours spread across five days, but if a different pattern suits you better, we can be flexible.

The team

The People Operations team's mission is to attract, develop and retain high performers who genuinely love being part of iwoca. The People Experience team handles the nuts and bolts of the entire employee journey, from onboarding and offboarding to background checks and visa paperwork. It looks after HR systems like BambooHR and Peakon, keeps policies up to date, and manages benefits and payroll. The team is the first point of contact for most People Operations questions.

The role

As our People Experience Administrator, you'll be the first point of contact for iwocans and the person who keeps the employee journey running smoothly, from someone's first day to their last.

In this role, you'll:

• Support the payroll process across our UK and German entities, working with Finance and our People Partners so every iwocan gets paid correctly and on time.
• Own the day-to-day running of our UK and German benefits, and be the person iwocans come to when they have a question about them.
• Maintain our HR database (BambooHR) through careful data entry and regular audits, keeping people data accurate across both countries.
• Coordinate onboarding for every new iwocan, from background checks to new-starter set-up, so their first days run seamlessly.
• Run the offboarding process, booking and tracking exit interviews.
• Answer iwocans' day-to-day questions, directly or through our ticketing system.
• Work across People processes in both the UK and Germany.

The requirements

• Ideally 1-3 years' experience in a People Operations or HR administration role.
• Fluent in German and English, so you can confidently support our German team and the payroll and benefit administration.
• Confident with HR systems (we use BambooHR and Ashby), accurate with data and reporting, and careful with confidential information.
• Comfortable working independently and juggling competing priorities.
• Comfortable using AI tools in practical ways to work faster and improve the quality of your work, with good judgement about when to use them.
• Genuinely excited by the operational side of the People Ops: you love improving processes, driving change, and being at the centre of how things get done.

The salary

These are full-time salaries that we'll pro-rate for the hours you work. We expect to pay from £32,000 - £36,000 for this role in London but, we're open-minded and want to find the right person for this role, so definitely include your salary goals with your application. We routinely benchmark salaries against market rates, and run quarterly performance and salary reviews.

The culture

At iwoca, we prioritise a culture of learning, growth, and support, and invest in the development of our team members. We value thought and skill diversity, and encourage people to explore new areas of interest, adopt better tools - including AI - and apply sound judgement so our products and decisions improve over time.

The offices

We put a lot of effort into making iwoca a great place to work:

• Offices in London, Leeds, Berlin, and Frankfurt with plenty of drinks and snacks.
• Events and community-led groups, including running groups, padel, and monthly ping-pong and pool competitions.

The benefits

• Flexible working hours.
• Medical insurance from Vitality, including discounted gym membership.
• A choice between a dedicated dental plan or a health cash plan that reimburses everyday medical expenses.
• A private GP service (separate from Vitality) for you, your partner, and your dependents.
• 25 days' holiday per year, an extra day off for your birthday, the option to buy or sell an additional five days of annual leave, and unlimited unpaid leave.
• A one-month, fully paid sabbatical after four years.
• Instant access to external counselling and therapy sessions for team members that need emotional or mental health support.
• 3% Pension contributions on total earnings.
• An employee equity incentive scheme.
• Generous parental leave and a nursery tax benefit scheme to help you save money.
• Electric car scheme and cycle to work scheme.
• Two company retreats a year: we've been to France, Italy, Spain, and further afield.

And to make sure we all keep learning, we offer:

• A learning and development budget for everyone.
• Company-wide talks with internal and external speakers.
• Access to learning platforms like Treehouse.

Useful links:

• iwoca benefits & policies
• Interview welcome pack