People & Culture (P&C) Operations Administrator, Oxford & Berlin, 9-month fixed term contract

Aurora Energy Research Limited; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a People & Culture Operations Administrator to provide exceptional administrative support across their Oxford and Berlin offices. This role is pivotal in ensuring a seamless employee experience from onboarding to offboarding, requiring strong organizational skills and attention to detail. The ideal candidate will thrive in a fast-paced environment, collaborating with a diverse team to enhance HR processes. Join a supportive and dynamic team that values personal accountability and shared responsibility while contributing to a culture of continuous improvement. This opportunity offers a chance to make a meaningful impact in a global setting.

Benefits

Private Medical Insurance

Dental Insurance

Parental Support

Salary-Exchange Pension

Employee Assistance Programme (EAP)

Local Oxford Discounts

Cycle-to-work Scheme

Flu Jabs

Qualifications

• Minimum 1 year experience in Human Resources.
• Proficient in MS Office and HR Management Systems.

Responsibilities

• Support onboarding and maintain employee records accurately.
• Coordinate employee lifecycle processes and assist with visa applications.

Skills

Human Resources experience

Proficiency in MS Office (Word, Excel, Outlook)

Attention to detail

Organizational skills

Customer service

Fluent in English

Tools

HR Management System

Job description

People & Culture (P&C) Operations Administrator, Oxford & Berlin, 9-month fixed term contract

Department: Core - People & Culture

Employment Type: Fixed Term - Full Time

Location: Oxford, UK

Description

As People & Culture (P&C) Operations Administrator, you will utilise your excellent organisational and time management skills to provide high-quality, accurate, and efficient administration service across the employee lifecycle (joiners, movers, and leavers). The remit for this role covers our two largest offices in Oxford and Berlin.

You’ll take pride in ensuring each and every Aurorean has an excellent employee experience. You’ll work in a truly global environment, with people from many different cultures and backgrounds. The role requires you to collaborate with the wider People & Culture team in different geographies and time zones along with strong attention to detail, a proactive approach, and a background in delivering excellent customer service.

We welcome someone who thrives on working at pace in a very busy environment, someone who values quality, and who is a true team player. The P&C team is a close-knit, fun bunch and is hugely supportive of each other. Our main mantra is ‘one P&C; one team’, we strive to develop individual capability characterised by personal accountability and shared responsibility. Our other mantra, ‘better never stops’, underpins our determination to deliver P&C excellence in everything we do.

Key Responsibilities

• Support new Auroreans through efficient administration of their onboarding, answering questions, and being a point of contact
• Prepare offer paperwork including contracts, background checks, and right-to-work documentation
• Registering new starters on our HR Management system, setting up new starter employee folders, introductory, and probationary meetings
• Maintain and update employee records and data on the HR Management system (internal moves, changes to personal details, contract changes), ensuring accuracy and data integrity
• Collaborate with line managers to create induction plans and ensure new Auroreans have the correct learning plans, including mandatory trainings, assigned
• Coordinate key processes during the employee lifecycle and maintain accurate completion records using internal systems and trackers. Processes include onboarding and offboarding, absence, probationary review outcomes and benefits administration
• Assist with visa applications, maintaining accurate immigration records and processes
• Support the creation and maintenance process guides and instruction manuals for local HR processes

What we are looking for

Required attributes:

• At least 1 year of experience in Human Resources
• Experience in using an HR System
• Proficient with IT use of MS Office such as Word, Excel and Outlook
• Fluent in English - written and spoken
• Proactive and detail orientated
• Well organised and able to manage multiple tasks and deadlines at once.
• Respectful to confidentiality and your integrity

What we offer

• Private Medical Insurance
• Dental Insurance
• Parental Support
• Salary-Exchange Pension
• Employee Assistance Programme (EAP)
• Local Oxford Discounts
• Cycle-to-work Scheme
• Flu Jabs

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.