People Coordinator

Inspired Thinking Group (ITG) Limited; Birmingham; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

25 days holiday

Wellbeing Day

Flexible bank holidays

Smart Working (up to 40% from home)

Work from abroad up to 90 days/yr

Pension scheme

Medical plan

Electric car salary sacrifice

Job summary

Inspired Thinking Group (ITG) Limited is looking for a People Co-Ordinator to support the People Team in delivering a smooth employee experience. You will handle administrative tasks across the employee lifecycle, from onboarding to offboarding, and assist with payroll data and benefits administration.

The role emphasizes accurate data entry, strong communication, and the ability to prioritise in a fast-paced environment.

Qualifications

• 1-2 years’ administration experience
• Strong attention to detail
• Proficient with Microsoft Word, Outlook, Excel

Responsibilities

• Coordinate and support all aspects of the employee lifecycle
• Prepare employment contracts and offer letters
• Maintain and update employee records in the HRIS
• Support payroll data transfer and benefits administration
• Provide timely responses to employee queries and support engagement initiatives
• Assist with audits and reporting related to compliance and diversity

Skills

HR administration

Attention to detail

MS Office

Prioritisation

Communication

Tools

HRIS systems

Microsoft Excel

Job description

As a People Co-Ordinator you will support the day-to-day operations of our People Team by playing a critical part in delivering a smooth employee experience by handling key administrative tasks across the employee lifecycle.

Key Responsibilities

• HR Administration: coordinate and support all aspects of the employee lifecycle including onboarding, changes to employment, and offboarding processes through the People Services inbox. Prepare employment contracts, offer letters, reference requests, and other HR documentation. Maintain and update employee records in the HRIS and personal files in compliance with data protection regulations.
• HRIS and Systems Support: Ensure timely and accurate data entry into the HRIS. Generate standard and ad hoc reports for internal use and compliance reporting. Support the implementation and ongoing optimisation of HR systems and tools.
• Employee Support: Act as a first point of contact for employee queries, providing timely and accurate information or escalating where necessary. Support employee engagement initiatives, wellbeing activities, and internal communications.
• Payroll & Benefits Administration: Liaise with Payroll to ensure accurate transfer of employee data. Support the administration of employee benefits, absence tracking, and statutory leave (e.g. maternity, paternity, sick leave).
• Compliance and Reporting: Ensure all HR processes and records comply with company policies and employment legislation. Assist with audits and reporting related to compliance, diversity, and workforce metrics.

• Essential - 1-2 years’ administration experience, ideally in a similar role
• Essential - Good attention to detail
• Essential - Competent at using Microsoft packages such as Word, Outlook, Excel etc.
• Essential - Excellent communication skills
• Essential - Ability to prioritise tasks and work effectively in a fast-paced environment
• Desirable - Knowledge of employment legislation • Desirable - CIPD L3 or above

Perks at ITG

— alongside a competitive salary, here's what you can look forward to:

• Time off that works for you — 25 days' holiday + bank holidays, a paid Wellbeing Day, flexible bank holidays to honour cultural or religious observances, and the option to buy or carry over up to 5 extra days.
• Flexibility & lifestyle — Smart Working with up to 40% from home, and after 12 months, the option to work from abroad for up to 90 days a year.
• Family & life milestones — Enhanced family friendly leave, 3 extra days for your wedding/honeymoon, and an Employee Assistance Programme whenever you need support.
• Financial perks — Pension scheme, Corporate Medical Cash Plan, electric car salary sacrifice scheme, and tax-efficient payroll giving to your favourite charities.
• Growth & recognition — Funding for professional qualifications, monthly Employee of the Month awards (£250 bonus), and referral bonuses of up to £1,500.
• Community & wellbeing — Regular Wellbeing Workshops, 30+ Wellbeing Champions, a paid Volunteer Day, and an online perks platform with discounts on top brands, days out, and gym memberships.

We Value Diversity

We champion and welcome diversity in our workforce and ensure all job applicants receive equal and fair treatment, regardless of age, race, gender or gender identity, religion, sexual orientation, disability, or nationality.

We are not only committed to increasing the visibility and recognition of talent from under-represented groups within our organisation, but the wider industry too.

At the end of the day, we make sure we take time to look after ourselves, each other, and the planet, because we’re always stronger together.

ITG have a number of community groups available to employees and exist to offer a safe space for like-minded colleagues, with shared interests to connect, socialise and check in with each other.