People Co-ordinator (12 Month FTC) - CIPD Level 3 Required

Care in Mind; Stockport; Hybrid; GBP 30,000 - 34,000; Full time

Benefits offered by this job

Birthday day off

Enhanced pension

Enhanced maternity/paternity leave

Healthcare cash plan

Free eye tests

Job summary

Care in Mind is seeking a Main area People Co-ordinator to cover a 12-month maternity FTC. The role is based in Stockport with hybrid working from Hope House and home offices, 37.5 hours per week.

You will coordinate onboarding, leaver processes, and HR records, support payroll submissions, and assist the People Adviser in reporting and compliance. By managing diaries, audits, and recruitment tasks, you’ll help sustain a smooth HR service across sites.

Qualifications

• CIPD Level 3 or above required.
• Experience coordinating HR processes.
• Experience with HR information systems.
• Previous supervisory experience.
• Strong reporting and data analysis skills.

Responsibilities

• Coordinate onboarding and new starter processes with timely checks and IT access setup.
• Manage leaver processes, exit interviews and payroll information accuracy.
• Lead complex eligibility-to-work queries and maintain safer recruitment documents.
• Assist with adverts and interview coordination when needed.
• Handle maternity/paternity/parental leave enquiries and related letters/forms.
• Support payroll submissions and HR data reporting to finance.

Skills

Attention to detail

Confidentiality

Communication

Time management

Team player

Education

CIPD Level 3 or above

Tools

HRIS

Job description

Main area People Co-ordinator (12 Months FTC Maternity Cover) Grade Salary Ranges: 25,001 - 35,000 Contract Fixed term: 12 months (Full time -37.5 hours per week) Hours Full time - 37.5 hours per week (Hybrid Working - Hope House and Home working) Job ref BS:PSPC2048.2

Site Hope House Town Stockport Salary £29,796 - £34,495.50 Dependant on Experience and Skills Salary period Yearly Closing 27/10/2026 23:59

Job overview

37.5 hours per week

£ 29,796 - £34,495.50 per annum dependent on skills and experience

Hybrid working from Care in Minds Head Office in Cheadle Heath, Stockport and Home working.

Main duties of the job

To provide efficient and effective HR Support to managers, employees and the People Services Department within Care in Mind. To be responsible for overseeing the People Assistant/Starter and Leaver Processes/Absence Management/Contractual changes/Payroll submissions to the Finance Department/Company and Departmental Audits and maintenance of HR electronic records.

Working for our organisation

Care in Mind are a healthcare company operating throughout the Northwest and Yorkshire providing residential services for young people aged 16-30 years old. Our aim is to support the young people using a therapeutic, least restrictive approach to live in a non-secure community setting and to achieve their individual goals in preparation for transition to adult life.

Company Benefits

• An additional day off each year for your birthday.
• Enhanced company sick pay.
• Enhanced company pension.
• Enhanced maternity/paternity leave.
• Paid time off for fertility treatment.
• Life Assurance (2 x annual salary).
• Electric Car Salary Sacrifice
• Healthcare CashPlan with costs provided towards dental and optical care and a range of other healthcare treatments and benefits.
• Employee Assistance Programme/24-hour Counselling Service.
• Free eye tests and various other benefits.
• Excellent Learning and Development opportunities (Level 3 in Adult Health & Social Care and support with completion of the Care Certificate).
• Paid Training, Induction and DBS check.
• We are a Mindful & Disability Confident Employer.
• We are a supporter of the Greater Manchester Good Employment Charter.
• We are a Menopause Friendly Organisation.
• Long service awards.
• Social events including a Christmas party.
• Blue Light Card to access further shopping discounts.
• Refer a Friend Scheme (Up to £500 per referral).
• Free onsite parking.

Detailed job description and main responsibilities

- To conduct and coordinate the onboarding and new starter process ensuring that individuals are processed in a timely manner, pre-employment checks are completed, and employees inputted on the system with correct IT access.

- To conduct and coordinate the leaver process ensuring that all individuals are successfully offboarded from the organisation. Ensuring exit interviews and paperwork are completed and company equipment returned. Ensuring payroll are provided with correct information and IT access disabled appropriately. To support the People Adviser and People Services Manager in reviewing leaver data and analysing trends.

- To take the lead on complex eligibility to work queries and ensuring all existing company documents pertaining to safer recruitment processes are maintained and audited.

- When required, assist the Resourcing and People Assistant with placing adverts and co-ordinating interviews.

- Deal with maternity/paternity/parental leave enquiries issuing appropriate letters/forms.

- To support the Finance Department with the submission of HR information for payroll purposes ensuring information is communicated accurately.

- To support with the Absence Management process by collating absence data. Maintain the absence trigger spreadsheet and ensure that the HR system is updated by managers in relation to letters and follow up. Produce reports as required.

Please view further information about the role, tasks and responsibilities on the Job Description attachment.

Person specification

Qualifications

• CIPD Level 3 or above
• Good standard of education

Experience

• Previous experience of working in a similar role, co-ordinating processes
• Experience of working with a HR Information system
• Previous supervisory experience
• Previous experience of producing reports and analysing data

Skills

• A keen eye for detail and exceptional organisational skills
• Can demonstrate an appreciation of confidentiality and exercise discretion.
• Ability to work with within a KPI framework.
• Ability to deal with a wide range of people and establish effective working relationships with staff and managers.
• Excellent communication skills both oral and written.
• Flexible, co-operative and a supportive team player.
• Ability to plan workload and work under pressure.
• Excellent organisational skills and the ability to prioritise workload.

Special Requirements

• Have access to a vehicle for work purposes with the ability to travel to the sites within the Care in Mind portfolio
• An ability to work from home where necessary – Wi‑Fi connection, suitable working space.

Value and Behaviours

• We will expect your values and behaviours to mirror those of Care in Mind, as illustrated on page 2 of this job description.

Other

• An ability to work from home where necessary – Wifi connection, suitable working space.
• We will expect your values and behaviours to mirror those of Care in Mind, as illustrated on page 2 of this job description.
• Attention to detail and high level of accuracy
• Can demonstrate an appreciation of confidentiality and exercise discretion
• Ability to deal with a wide range of people and establish effective working relationships with staff and managers
• Ability to utilise online design platforms such as Canva to create social media posts and documents
• Ability to work confidently remotely and utilise platforms such as Microsoft Teams and Zoom.
• Flexible, co-operative and a supportive team player
• Ability to plan workload and work under pressure
• Excellent organisational skills and the ability to prioritise workload
• Confidence with communicating via phone and Teams to external and internal individuals.
• Ability to demonstrate high levels of resilience and professionalism in a busy work environment.
• Good numeracy and literacy skills

Additional Information

• Please note that training will be 6 days held at our Head Office in Stockport - reasonable expenses will be reimbursed.
• As a disability confident employer, we are happy to provide reasonable adjustments during the recruitment process - please email: [e-mail]
• Please note that we do not accept CV’s and the application must be completed in full.
• Care in Mind operates a safer recruitment process and as part of this process the successful candidate will be subject to an enhanced DBS check.
• While we value the use of AI technology to enhance our daily work, we also value the personal touch and urge applicants to write their supporting statement without the use of AI to emphasise their own unique experiences. It is also unacceptable to use AI to inflate skills and experiences on the application form.
• We are an equal opportunities employer who values diversity and positively encourages applications of all ages from all sections of the community.
• We reserve the right to close the advert early, should we appoint a suitable candidate.
• Please be aware that Care in Mind do not hold a sponsorship licence.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.