People and Executive Support Assistant

Sponge; Bristol; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

Sponge is seeking an Executive Support Assistant for a 1-year fixed-term contract in Bristol. The role involves providing executive assistance to senior leaders and supporting HR processes, ensuring operational efficiency. Ideal candidates will demonstrate robust organizational skills, discretion, and a proactive mindset, working part-time with flexible office attendance.

Benefits

Income protection

Life assurance

25 days holiday

Birthday off

Qualifications

• Proven experience in administrative or EA/PA roles, ideally with exposure to HR processes.
• Strong attention to detail and discretion in handling sensitive information.
• Able to manage multiple priorities and adapt to changing demands.

Responsibilities

• Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders.
• Manage employee lifecycle administration: onboarding, changes, leavers, contracts.
• Prepare reports and maintain internal communications.

Skills

Organisation

Communication

Time Management

Attention to Detail

Tools

Microsoft Office

Job description

Executive Support Assistant - 1 year fixed term contract

Join to apply for the Executive Support Assistant - 1 year fixed term contract role at Sponge

Executive Support Assistant - 1 year fixed term contract

Join to apply for the Executive Support Assistant - 1 year fixed term contract role at Sponge

Sponge is hiring for a 1-year fixed-term contract to cover maternity.

This role is 25 hours per week, ideally spread across 5 days, attending the office on 2-3 of these days per week. You will provide dual support across the organisation, delivering both high-quality executive assistance to senior leaders and effective HR and Talent administrative support to the People Team.

It ensures operational efficiency and a positive employee experience by enabling senior leadership to focus on strategic priorities while ensuring administrative processes run smoothly.

The role is pivotal in coordinating executive schedules, communications, and office operations, while also supporting the full employee lifecycle, from onboarding to offboarding. It requires discretion, excellent organisational skills, and a proactive mindset.

Job Requirements

• Proven experience in administrative or EA/PA roles, ideally with exposure to HR processes.
• Excellent organisation, communication, and time management skills.
• Strong attention to detail and discretion when handling sensitive or confidential information.
• Proficient in Microsoft Office.
• Able to manage multiple priorities and adapt to changing demands.

Job Responsibilities

• Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders (CEO, HRD and FD).
• Manage employee lifecycle administration: onboarding, changes, leavers, contracts, and record-keeping.
• Coordinate documentation and respond to central inbox queries.
• Prepare and maintain reports, board materials, internal communications, and events.
• Support compliance activities across HR and office functions, including data protection and health and safety.
• A competitive salary - Our priority is to find the right person
• Remote and Hybrid working options available
• Income protection and life assurance
• 25 days holiday (excluding bank holidays)
• Your birthday off

If this sounds like the role for you, don't hesitate and apply today!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Other

• Industries

  E-Learning Providers

Referrals increase your chances of interviewing at Sponge by 2x

Sign in to set job alerts for “Executive Assistant” roles.

Avonmouth, England, United Kingdom 1 month ago

Bristol, England, United Kingdom 5 days ago

Bristol, England, United Kingdom 2 weeks ago

Bristol, England, United Kingdom 2 days ago

Bristol, England, United Kingdom 3 weeks ago

Greater Bristol Area, United Kingdom 4 weeks ago

Bristol, England, United Kingdom 5 days ago

Bristol, England, United Kingdom 6 days ago

Bristol, England, United Kingdom 1 week ago

The Students' Union at UWE Opportunities

Bristol, England, United Kingdom 9 months ago

Bristol, England, United Kingdom 6 days ago

Personal Assistant / Legal Services Administrator

Bristol, England, United Kingdom 20 hours ago

Bristol, England, United Kingdom 1 week ago

Bristol, England, United Kingdom 3 weeks ago

Receptionist / Client Services (Monday to Thursday)

Bristol, England, United Kingdom 3 weeks ago

Bristol, England, United Kingdom 2 weeks ago

Bristol, England, United Kingdom 1 week ago

Bristol, England, United Kingdom 2 weeks ago

Bristol, England, United Kingdom 5 days ago

Bristol, England, United Kingdom 3 weeks ago

Bristol, England, United Kingdom 5 hours ago

Bristol, England, United Kingdom 5 days ago

Clevedon, England, United Kingdom 3 weeks ago

Bristol, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.