People and Executive Support Assistant

印潮来; Bristol; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company is seeking an Executive Assistant for a maternity cover role on a hybrid basis. This pivotal position supports senior leadership with administrative tasks while aiding the People Team with HR functions, ensuring operational efficiency and a positive employee experience through effective schedule and lifecycle management.

Benefits

Flexible working hours

Remote and Hybrid working options available

Pension scheme

Income protection and life assurance

25 days holiday (excluding bank holidays)

Your birthday off

Healthcare cash plan

Qualifications

• Proven experience in administrative or EA/PA roles, ideally with exposure to HR processes.
• Excellent organisation, communication, and time management skills.
• Strong attention to detail and discretion when handling sensitive information.

Responsibilities

• Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders.
• Manage employee lifecycle administration: onboarding, changes, leavers, contracts, and record-keeping.
• Coordinate HR documentation and respond to People Team inbox queries.

Skills

Organisation

Communication

Time Management

Attention to Detail

Education

Experience in administrative or EA/PA roles

Exposure to HR processes

Tools

Microsoft Office

Job description

Job Description

Sponge is hiring for a 1-year fixed-term contract to cover maternity.

This hybrid role is 25 hours per week, ideally spread across 5 days, attending the office on 2-3 of these days per week. You will provide dual support across the organisation, delivering both high-quality executive assistance to senior leaders and effective HR and Talent administrative support to the People Team.

It ensures operational efficiency and a positive employee experience by enabling senior leadership to focus on strategic priorities while ensuring HR processes run smoothly.

The role is pivotal in coordinating executive schedules, communications, and office operations, while also supporting the full employee lifecycle, from onboarding to offboarding. It requires discretion, excellent organisational skills, and a proactive mindset.

Job Requirements

• Proven experience in administrative or EA/PA roles, ideally with exposure to HR processes.
• Excellent organisation, communication, and time management skills.
• Strong attention to detail and discretion when handling sensitive or confidential information.
• Proficient in Microsoft Office and familiar with HR systems or databases.
• Able to manage multiple priorities and adapt to changing demands.

Job Responsibilities

• Provide executive support including diary, travel, inbox, and meeting coordination for senior leaders (CEO, HRD and FD).
• Manage employee lifecycle administration: onboarding, changes, leavers, contracts, and record-keeping.
• Coordinate HR documentation and respond to People Team inbox queries.
• Prepare and maintain reports, board materials, internal communications, and events.
• Support compliance activities across HR and office functions, including data protection and health and safety.
  

Job Benefits

• A competitive salary - Our priority is to find the right person
• Flexible working hours
• Remote and Hybrid working options available
• Pension scheme
• Income protection and life assurance
• 25 days holiday (excluding bank holidays)
• Your birthday off
• Healthcare cash plan

If this sounds like the role for you, don't hesitate and apply today!