People and Culture Co-ordinator

Infinitesima; Abingdon; Hybrid; GBP 26,000 - 29,000; Full time

Benefits offered by this job

Private Health

Death in Service Benefit

EMI Scheme

Job summary

Infinitesima is hiring a People and Culture Co-ordinator to support onboarding, recruitment and HR administration in a hybrid UK-based role. You will help maintain HR records, coordinate new starter paperwork and ensure a smooth candidate experience from application to onboarding.

Ideal candidates are highly organised, detail-focused and comfortable handling confidential information. The role includes involvement with interviews, onboarding activities and managing benefits across platforms.

Qualifications

• Experience supporting HR operations and onboarding processes.
• Attention to detail and confidentiality when handling sensitive information.
• Strong communication and organisational skills.

Responsibilities

• Maintain HR records and ensure data accuracy across systems.
• Coordinate new starter paperwork and onboarding packs for day one.
• Set up folders, files and system access for new employees.
• Organise check-in meetings for new starters during probation.
• Log time off, TOIL balances and holiday records accurately.
• Maintain benefit platforms (e.g., Bupa, Perkbox, Carta).
• Support day-to-day activities for the People & Culture team.
• Coordinate interviews and group assessments, managing global diaries.
• Create engaging job adverts and manage applicant tracking system.
• Assist with offer, induction and onboarding activities.

Skills

Microsoft Office

HR Administration

AI awareness in recruitment

Job description

Are you starting your career and looking for more than just an admin role? Join our growing team and gain exposure to the full employee lifecycle while developing the skills, knowledge and confidence to become a successful People and Culture Co-ordinator . You'll bring energy, professionalism, tact and emotional intelligence, along with the maturity to handle sensitive and confidential information with care.

Reward: £26,000 to £29,000/ Private Health/ Death in Service Benefit/ EMI Scheme

Supporting People Data & Onboarding

You'll help us keep our records accurate and make sure every new starter feels welcome from day one. You'll be involved in things like:

• Keeping our HR systems and records accurate and up to date.
• Coordinating new starter paperwork and welcome packs, ready for their first day.
• Setting up folders, files and system access for new employees.
• Organising check-in meetings for new starters throughout their first few months.
• Logging and keeping track of Time Off In Lieu (TOIL) requests and balances.
• Keeping holiday and time-off records accurate and up to date.
• Keeping our benefit platforms, such as Bupa, Perkbox and Carta, up to date.
• Helping keep our policies and HR paperwork organised and easy to find.
• General day-to-day support for the People & Culture team, with a willingness to pitch in wherever needed.

Supporting Recruitment

You'll help keep our hiring process running smoothly and make sure every candidate has a great experience from application through to onboarding.

You’ll be involved in things like:

• Coordinating interviews and group assessments through managing sometimes busy global diaries across candidates and interview panels.
• Ensuring our candidates feel valued and engaged throughout the recruitment journey and making sure they always know what's happening next.
• Creating job adverts which are appealing, inclusive and reach the right audiences.
• Managing our applicant tracking system, keeping records accurate and up to date.
• Supporting assessment days, careers events and other hiring activities.
• Preparing interview schedules, candidate information and onboarding documentation.
• Helping us create a positive and professional candidate experience that reflects our culture and values.
• Working closely with hiring managers and the HR team to keep recruitment moving at pace.
• Supporting offer, induction and onboarding activities to help new starters get off to a great start.

We’re looking for someone who:

• Enjoys working with people from different cultures and building positive relationships.
• Is highly organised and naturally keeps on top of multiple tasks and deadlines.
• Genuinely enjoys being busy and adapting to business needs.
• Has great attention to detail and takes pride in getting things right.
• Communicates clearly, respectfully and professionally, whether by email, phone or in person.
• Is comfortable using Microsoft Office, AI and learning new systems.
• Brings a proactive, positive approach and enjoys finding solutions.

A bit about us:

Infinitesima is a privately owned company founded in 2001, as a spin-out of the University of Bristol, by CTO Professor Andrew Humphris. Our dynamic team of scientists and engineers is focussed on enabling the next generation of semiconductor devices through delivery of innovative products to customers around the world.

If you require adjustments to take part in the recruitment process, please let us know, we’ll do our best to support you.

Your recruitment journey:

We will interview you: Monday to Friday UK Time 9am to 4.30pm and we'll be as flexible as we can with Global Scheduling

1st stage: (45 minute) Remote meeting to evaluate your experience and technical ability

2nd stage: (2.5 hours) Face to face onsite evaluating technical and communication skills along with your ways of working and your opportunity to to know more about us

If you're not comfortable with eye contact, let us know at the start of your interview and if REMOTE, once we've said hello, feel free to turn your camera off until the end.

We dress casually so informal attire is absolutely fine for onsite interviews. We want you to feel comfortable when you meet us and if there's anything else we can do to support your journey, just let us know.

A note on how we use AI:

We use AI only to transcribe our interviews so we can focus fully on you instead of scribbling notes. The AI does not take part in any decision making at any stage. All hiring decisions are made by real humans based on the conversation we have with you.

Location and working pattern:

We recognise the value of flexibility and offer a hybrid working model wherever possible. Most employees work onsite three days per week, although some positions require a greater onsite presence due to the nature of the work and business need