Payroll Officer

Hansen Technologies; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Hansen Technologies is seeking a Payroll Specialist based in our London (Hammersmith) office to own the end-to-end payroll cycle for select EMEA regions. You will manage joins, leavers, tax changes, deductions and payments while ensuring accuracy and regulatory compliance.

You will collaborate with HR, finance and external providers to deliver timely payroll processing, payroll reporting, and issue resolution. The role requires 2+ years of payroll experience and strong Excel skills.

Qualifications

• 2+ years payroll experience, with UK/EU exposure.
• Strong understanding of tax and payroll laws.
• Excellent communication, organised, and deadline-driven.
• Experience in an international group is a plus.
• Proficient in Excel, including Pivot Tables, XLookup, SumIFS, SumProduct.

Responsibilities

• Process multiple payrolls for the EMEA region (e.g., Finland, Germany, Sweden).
• Maintain accurate payroll records and intake data (joiners, leavers, changes).
• Collaborate with Financial Controllers on month-end payroll analysis.
• Investigate discrepancies between HRM, timesheet and payroll reports.
• Handle payroll inquiries and escalate where necessary.
• Prepare and finalize payroll reports for payment submission.
• Coordinate with HR and payroll provider on absences and staff insurance refunds.
• Process pension and benefits changes with HR and external providers.
• Monitor payroll activities to meet deadlines and expectations.
• Ensure regulatory filings and reporting deadlines are met.
• Assist in driving global payroll strategy and process improvements.
• Provide support to payroll manager and team as needed.

Skills

Payroll processing

UK/EU payroll knowledge

Teamwork

Attention to detail

International payroll coordination

Discretion

Tools

Excel

Job description

Job Description

Who Are We

Hansen Technologies (ASX: HSN) is a global software and services provider, serving energy, water/utilities, and telecommunications industries. With customers in 80+ countries, we foster collaboration across 26 global offices. From 5G advancements to renewable energy transitions, we empower customers to overcome challenges, innovate, and drive new business models. This role based in our Hammersmith office.

Why This Role Matters

As a Payroll Specialist you will be a highly motivated and enthusiastic individual, ready to roll up your sleeves, taking full ownership and running of the end-to-end payroll cycle for specific regions within EMEA, performing all payroll-related tasks, including but not limited to processing new hires, tax changes, salary garnishments, deductions, overtime and other additional payments. You will build and maintain strong working relationships within HR and other departments, to ensure all tax reporting, benefits administration and payroll issues are handled accurately and responsibly, whilst complying with all company and local regulatory standards.

What You’ll Do

• Processing multiple payrolls for the EMEA region, for example Finland, Germany and Sweden
• Maintaining accurate payroll processing system and records, by collating, checking, calculating, and preparing payroll input data, such as joiners, leavers, and existing employee changes, ensuring accuracy, validity of supporting documentation, and compliance with authorization procedures
• Working with the Financial Controllers on completing the month-end payroll analysis.
• Identifying, investigating, and resolving discrepancies between HRM system, timesheet system and internal payroll reports in a timely manner
• Managing all payroll related queries, proactively resolving them or escalating when necessary
• Preparing and finalizing payroll reports ready for submission and approval for payment
• Working collaboratively with HR and payroll provider in processing accurate absence leave and staff insurance refunds within the required timeframe
• Processing pension and benefits changes, working with HR and external stakeholder providers to ensure data is accurately maintained and reported in a timely manner
• Monitoring and tracking payroll related activities to make sure these are communicated and delivered on time, and to the required expectations
• Ensuring all payroll regulatory filings are completed and statutory reporting deadlines are met
• Assisting the finance team with driving global payroll strategy, streamlining processes to ensure consistency, accuracy, and best-in-class services are continually provided
• Assisting in payroll reporting for management reports metrics and statistics as needed
• Providing support to the payroll manager and other team members as and when required.

What You Bring

• Minimum 2 years’ payroll experience in running payrolls (In-House preferred but not essential), with exposure to both UK and EU regional payrolls
• Comprehensive understanding of Tax and Payroll Laws and all other aspects of payroll and pension administration
• A Team-Player with strong communication skills, as well as self-motivated and highly organised to meet deadlines
• Experience gained within an international group
• Proficient in Excel (with regular use of Pivot Tables, XLookup , SumIFS , and SumProduct functions)
• Detail-oriented with working knowledge of basic accounting and payroll practices
• Comfortable dealing with International Payroll partners located in overseas offices and escalating any service issues to the Payroll Manager.
• Able to display sensitivity, discretion and integrity in dealing with confidential and sensitive matters concerning remuneration and benefits

You’re Someone Who (may) Have

• Experience in a similar role working in utilities (gas and electricity) industry.

Why Join Us

At Hansen, you’ll be part of a diverse, inclusive, and collaborative global team. Our culture is built around values such as People and Family, Treat It Like It’s Your Own, Focused and Committed, and One United Team. We look for people who are curious, respectful, engaged, and keen to work across geographies with talented teams.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Visit our website at hansencx.com for more information.

Data Privacy Notice

By applying to this role, you consent to Hansen collecting, processing, and storing the information you provide for recruitment purposes. You also agree that your details may be securely retained in our talent database for future opportunities and reference in accordance with applicable data protection regulations.