Payroll Manager

Leprino; Northwich; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading food manufacturing company in Northwich is seeking a Payroll Manager to oversee payroll processing for employees across multiple sites. This role requires strong collaboration, communication, and compliance skills in managing payroll activities. Key responsibilities include ensuring accurate payment, developing reports, and maintaining relationships with HR and Finance. Candidates should have relevant payroll certification and experience in using payroll systems.

Qualifications

• Experience with payroll processing and compliance.
• Ability to maintain confidentiality of payroll data.
• Strong interpersonal skills to foster collaboration across teams.

Responsibilities

• Ensure accurate and timely payroll processing for all employees.
• Develop reports for HR and Finance teams regarding payroll data.
• Maintain effective communication with HR Managers and finance teams.

Skills

Collaboration skills

Communication skills

Payroll compliance knowledge

Confidentiality

Education

Relevant payroll certification

Tools

iTrent

Time & Attendance system

Job description

Payroll Manager

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Location of post: Northwich, England, United Kingdom

Role Purpose: To provide a comprehensive, confidential, accurate and timely payroll solution to all employees and pensioners across Leprino Foods Ltd using our payroll system, (iTrent). This role is responsible for the end-to-end delivery of our weekly and monthly payrolls, working closely with cross-functional colleagues in HR and Finance as well as people managers to ensure the accurate and timely processing of payroll.

Key Relationships: HR Managers, finance site and central teams, payroll project manager, site management teams, IT team, payroll system vendor.

Responsibilities and Measures of Success:

Relationship Development

The payroll manager is a key role for the organisation, and will be the go-to person for all payroll-related matters across the Llangefni, Magheralin and Northwich sites. Excellent collaboration skills are essential, with proactive and clear communication to all stakeholders being fundamental to the successful delivery of the role:

· Develop and maintain strong relationships with all functions and at all levels of the organisation

· Develop and maintain a strong relationship with MHR, our payroll solution provider.

· Build a positive and collaborative relationship with the HR Managers across the business, ensuring regular and effective communication.

· Build a positive and collaborative relationship with the site leadership teams and people managers across the organisation, with effective communication on all payroll-related matters and proactive issue resolution.

· Operate as an effective member of the payroll and finance team, developing strong communication links that support the effective administration of all payrolls

· Be approachable and on hand to support with payroll queries, whether through HR/Finance or directly with an employee.

· Explain the mechanics of payroll calculations clearly, being able to translate the complexities of the different UK payrolls in a simple and understandable way.

Operational Effectiveness

Ensure that employees and pensioners are paid in an accurate and timely fashion and in accordance with both company policies and statutory legislation.

Lead the payroll process across the UK sites, co-ordinating activities across functions (HR, management and finance), with strong communication to all stakeholders and clearly defining the roles and responsibilities for each group.

Role Specifics

· Take ownership and accountability for the payroll processing across the business, ensuring that up to date information and guidance is provided to the business stakeholders.

· Advise the business on legislation developments or changes regarding payroll compliance.

· Process and handle data with sensitivity and high levels of confidentiality, ensuring compliance with Data Protection regulations.

· Provide full payroll service (weekly paid and monthly paid staff plus pensioners) from end-to-end, with the support of our payroll solution provider (MHR) as required.

· Ensure the accuracy of payroll data via the Time & Attendance system for hourly paid employees, liaising with Line Managers for accurate and timely information.

· Process starters, leavers and changes (eg pay increases) through the payroll system

· Ensure correct payments are made to employees in line with terms & conditions of employment, policies and procedures

· Provide reports to HR and Finance for review and verification, including full understanding of variances vs. previous month.

· Generate and distribute paper payslips where applicable (pensioner payroll)

· Co-ordinate deduction remittance advices eg CSA & correspond with relevant bodies

· Produce reports relevant to the payroll and time and attendance, to support the business operations.

· Ensure that all payroll processes are fully documented, updated as necessary, shared and communicated with those involved at each stage in the process.

· Ensure that roles and responsibilities in our new process are well-understood and clear across sites and functions.

· Work with our HR project manager and payroll solution provider to ensure the accuracy and completeness of reporting, and that it meets the requirements of the business for strong payroll controls to be in place.

· Work with vendor (MHR) to close out any final open items relating to our payroll system implementation.

Responsible Care

· Operate in line with our Culture Commitments at all times.

· Support a positive Health and Safety culture where H&S is given equal priority with all other activities

· Maintain focus on workplace safety, ensuring all activities are carried out in accordance with site Standard Operating Procedures.

· Ensure that the circumstances of any accidents or incidents are recorded in detail, reported via specified methods and that any supporting documentation is completed promptly and passed to the Site H&S Manager.

· Promote the culture of “Stop, Think, Act” within the department. Observe, act on and immediately report any issues that may pose a threat to a safe working environment

· Support Finance team engagement in safety forums and initiatives on sites

· Promote the submission of Safety Improvement recommendation (SIR)’s

· Ensure all Personal Protective clothing and equipment is worn in accordance with company policy.

· Comply with the requirement for all team members to be fully aware of site H&S standards in accordance with the requirements of ISO45001

· Comply with the requirement for all team members to understand the Environmental Targets and objectives and how the department can influence these in a positive manner.

Undertake any other duties as considered by the company to be within the scope of the role.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Food and Beverage Manufacturing

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