Payroll Manager

JR United Kingdom; Birmingham; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A prestigious retail firm is seeking a Payroll Manager to oversee payroll processes across multiple countries. The role involves ensuring compliance, managing a team, and driving process improvements. Candidates should have extensive payroll experience and strong analytical skills. Hybrid working options are available.

Benefits

Hybrid working

Qualifications

• 5–7 years of payroll experience in an international environment.
• In-depth knowledge of payroll regulations across multiple countries.

Responsibilities

• Monitor and reconcile payroll processes with outsourced providers.
• Ensure payroll compliance across supported countries.
• Train and onboard new payroll employees.

Skills

Attention to Detail

Data Analysis

Communication

Collaboration

Adaptability

Education

Bachelor’s Degree in Business

High School Diploma

Tools

Workday

ADP

Excel

Job description

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Do you want to be part of the success story of this prestigious retail firm based in London. Payroll Manager with EU Payroll experience required by the Global Payroll Director to help provide support to the delivery of groups Payroll function

The Payroll Manager is responsible for monitoring, managing, and reconciling payroll processes with our outsourced provider. This role provides technical payroll system support for the HRIS (Human Resources Information System), drives process improvements, supervises the Payroll Specialist team, and ensures accurate and timely payroll processing. The Payroll Manager acts as a liaison between Human Resources, Finance, and Stores for payroll issues across Austria, Czech Republic, Germany, Hungary, Italy, Netherlands, Poland, Portugal, Spain, and Switzerland.

Key Responsibilities:

• Ensure payroll compliance across all supported countries by collaborating closely with payroll providers and local field teams.
• Demonstrate strong working knowledge in high-volume, fast-paced payroll environments.
• Implement and maintain robust quality controls for payroll processing based on the company's monthly schedule.
• Maintain payroll processing controls; ensure banking totals and general ledger (GL) totals are aligned with payroll outputs.
• Act as a liaison between the Payroll Department and Banking, Finance, HRIS, HR, and Benefits teams to ensure smooth system integrations and updates.
• Train and onboard new payroll employees; provide ongoing operational procedure and policy training to the team.
• Manage and create team schedules to optimize coverage, especially during holidays and peak periods.
• Evaluate team performance, provide feedback, coaching, and support conflict resolution as needed.
• Allocate workloads across the team and monitor ongoing activities to ensure operational efficiency.
• Identify and lead payroll process improvement initiatives, collaborating cross-functionally on implementation.
• Serve as backup for team members during absences and peak periods.
• Collaborate with payroll staff to identify system revision needs, formulate system requests, and analyze post-implementation results.
• Communicate new, efficient methods to payroll staff to enhance workflow.
• Respond to employee and regulatory inquiries regarding payroll processes, tax regulations, and withholding procedures.
• Conduct periodic internal audits of payroll activities and support external audit preparations.
• Submit final payroll files to outsourced vendors for monthly and off-cycle processing; review and approve gross-to-net calculations and coordinate payment execution with the banking team.
• Partner with third-party vendors to manage post-payroll activities, including tax payments, GL file generation, and employee registration and de-registration processes.

Experience Required:

• 5–7 years of payroll experience, preferably within an international, multi-country environment.
• Proficient in using HCM systems (Workday and ADP experience is a plus).
• Advanced Excel skills; strong detail orientation and data analysis abilities.
• In-depth knowledge of current payroll regulations across Austria, Czech Republic, Germany, Hungary, Italy, Netherlands, Poland, Portugal, Spain, and Switzerland.
• Strong verbal and written communication skills.
• Ability to effectively collaborate with management, peers, employees, and government agencies.
• Adaptability to changing payroll and regulatory requirements across different countries.
• Demonstrated ability to thrive in a fast-paced, evolving environment.

Education:

• Bachelor’s Degree in Business, Tax, Accounting, Finance, or a related field preferred.
• High School diploma required; equivalent relevant experience will be considered.

The role comes with benefits, and Hybrid ways of working in London . Please apply with your CV to [emailprotected]