Payroll Coordinator

Impact Food Group; Woking; On-site; GBP 30,000 - 42,000; Full time

Job summary

Impact Food Group in the United Kingdom is seeking a Payroll Coordinator to join the Payroll Manager and support the smooth running of the Payroll Department.

You will ensure timely and accurate payroll for all employees, handle tax forms and pension reporting, and work closely with HR, Finance and our outsourced provider iTrent.

The role requires a proactive, detail-oriented team player who can manage deadlines and communicate clearly with stakeholders.

Qualifications

• Experience working in a payroll department.
• Familiar with HMRC deadlines and pension reporting.
• Ability to meet tight deadlines and manage multiple tasks.
• Experience with pension administration and payroll reconciliation.
• Strong administrative and reporting skills.

Responsibilities

• Assist Payroll Manager with the smooth running of the Payroll Department.
• Ensure all employees are paid on time and accurately.
• Distribute payroll forms and tax-related reports.
• Coordinate with the outsourced provider (iTrent) for payroll and pension services.
• Check starters and leavers for payroll and pension purposes.
• Submit monthly pension data and communicate with pension stakeholders.

Skills

Payroll experience

Stakeholder management

Attention to detail

Deadline-driven

Teamwork

Job description

Impact Food Group

At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day. We are one of England’s fastest-growing school food providers, serving around one million students every day across more than 1,500 schools. We are dedicated to delivering high-quality, nutritious meals that support student wellbeing and enjoyment. Our brands include Innovate, Cucina, Chapter One (Independent Schools), Hutchison, and Dolce, reflecting our breadth of experience and reach across the school catering sector.

We’re now looking for a talented and highly organised Payroll Coordinator to join and play a vital role in supporting our business. Guided by our values, integrity, bold, impactful, humble and community; you will help us shape a workplace and culture we can all be proud of.

What You’ll Be Doing

We are looking for a Payroll Coordinator to assist and work alongside the team and Payroll Manager with the smooth running of the Payroll Department.

While the most important task for a payroll team is ensuring that all employees are paid on time and with the correct amount, there are also other important duties which must be performed. This includes the distribution of many important forms and reports, many of which are essential for tax purposes.

Key Responsibilities

• Working within a busy payroll team
• Is able to work to tight deadlines and prioritise workloads in order to reach the payroll turnaround.
• Working closely with the current outsourced provider (iTrent) to ensure a prompt and efficient payroll and pension service ensuring compliance with legislation and reporting requirements.
• Including checking the administration of starters, leavers, for both payroll and pensions, along with any other adhoc administrative tasks.
• Submitting ALL Pension on a monthly basis in a timely manner, compliant to the relevant legislation and delivered in accordance with strict deadlines, along with communication with Pension stakeholders.

What are we looking for?

• The ability to work well under pressure, and comfortable in a very flexible, fast paced working environment.
• A proactive approach and able to work under own initiative and within a team.
• Liaise with HR, Finance and any other key stakeholders to ensure work is submitted and processed in a timely fashion, urgent items are prioritised and that any issues are highlighted and resolved as quickly as possible.
• General administration, including reporting, P45s and a spectrum of emails.
• To support the completion and submission of all annual returns to HMRC and pension providers to the published deadlines and in the most efficient manner.
• To assist Finance in any monthly payroll reconciliations.