Payroll Coordinator

Our Media; West of England; Hybrid; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid working pattern

25 days annual leave

Flexi working

Job summary

Our Media is seeking a Payroll Coordinator to ensure accurate and timely monthly payroll processing for over 1,200 staff across five payrolls. You will work closely with the Payroll Manager, Finance and People teams to deliver a smooth payroll service.

The role requires accuracy, organisation and confidence with payroll data, with excellent communication and IT skills. We offer a fixed-term 12-month contract with hybrid working and development opportunities.

Qualifications

• Experience in payroll operations or administration.
• Strong verbal and written communication skills.
• High level of accuracy and attention to detail.
• Good organization and time management.
• Respect for confidential information.
• Proficient IT skills; Excel experience preferred.
• Ability to work to strict deadlines.
• Teamworking and collaborative mindset.
• Confidence with numbers and payroll data.

Responsibilities

• Assist the Payroll Manager with preparing the monthly payrolls.
• Set up new starters and leavers in the system.
• Liaise with the People Team for payroll changes.
• Enter accurate payroll information for employees.
• Check tax codes and deductions.
• Calculate holiday, sick, maternity pay, etc.
• Assist employees with pay and timesheet queries.
• Issue P45s and other forms.
• Update payroll processes in line with legislation.

Skills

Payroll experience

Communication skills

Attention to detail

Organization

Confidentiality

Excel

Time management

Teamwork

Numerical confidence

Tools

Excel

Job description

Salary: £28,000 - £34,000 FTE

12-month fixed-term contract, full-time or minimum 4 days per week

Dept: Finance

Company Description

Our Media is a leading special-interest content business, based in the buzzing, creative city of Bristol. We're home to market-leading brands in craft, science and nature, homes and music.

We help our audiences pursue their passions through highly trusted, original content - in print, video and online. Our much-loved brands include BBC Science Focus, BBC Wildlife Magazine, Simply Sewing, YourHome and Gathered.how.

We also have an award-winning content agency that works with major charities, brands and membership organisations to help them tell their stories and engage audiences better - in print, video, and online.

Job Title:

Payroll Coordinator

Salary:

£28,000 - £34,000 FTE

Role Type:

12-month fixed-term contract, full-time or minimum 4 days per week

Dept:

Finance

Company Description

Our Media is a leading special-interest content business, based in the buzzing, creative city of Bristol. We're home to market-leading brands in craft, science and nature, homes and music.

We help our audiences pursue their passions through highly trusted, original content - in print, video and online. Our much-loved brands include BBC Science Focus, BBC Wildlife Magazine, Simply Sewing, YourHome and Gathered.how.

We also have an award-winning content agency that works with major charities, brands and membership organisations to help them tell their stories and engage audiences better - in print, video, and online.

Position

As Payroll Coordinator, you'll play an important role in making sure our people are paid accurately and on time each month. Working closely with the Payroll Manager, Finance and People teams, you'll help support in the delivery of a smooth payroll service for more than 1,200 employees across five payrolls, ensuring payroll information is processed carefully, queries are handled supportively and employees can trust that their pay is in safe hands.

We're looking for someone who is accurate, organised and confident working with payroll data. You'll be comfortable managing deadlines, communicating clearly with colleagues across the business and handling sensitive information with care.

Previous payroll experience, strong numerical skills and good IT and Excel knowledge will help you succeed in this role.

This is a great opportunity to develop your payroll career in a growing media company that values training, collaboration and continuous improvement.

Responsibilities

• Assist the Payroll Manager with preparing the monthly payrolls
• Set up new starters and leavers in a timely way
• Regularly liaise with the People Team for accurate payroll changes
• Check and enter correct information for employees onto the payroll system
• Check tax codes and deductions
• Calculate holiday pay, sick pay, maternity pay etc
• Assist employees with pay and timesheet related queries
• Issue P45's and other tax forms
• Update processes as required in line with changes to legislation
• Any other ad-hoc duties to help the smooth running of payroll.

A bit about you:

Essential

• Previous experience of working in payroll desirable
• Strong verbal and written communication skills
• A high level of accuracy and attention to detail
• Good organization and time management skills
• Respect for confidential information
• Good IT skills, experience in using excel preferred
• Ability to work to strict deadlines
• Teamworking skills
• Confidence in and enthusiasm for working with numbers

Desirable

• Experience in media or relevant industries
• Experience in multiple payrolls of up to 1,200 employees

Using AI in your application

At Our Media, we recognise that AI can be a useful tool when searching and applying for jobs, and we see the value it can bring in the workplace.

We want to get to know the real you throughout our recruitment process, including your skills, experience, ideas and potential. If you choose to use AI as part of your application, we encourage you to do so thoughtfully and ensure your application reflects your own experiences, achievements and voice. Curiosity, creativity and originality are important to us, so we're keen to understand what makes you unique and how you could contribute to our team.

Need additional support?

Creating an inclusive and accessible recruitment experience is important to us. If you require any reasonable adjustments or additional support at any stage of the process, we're here to help.

Please email us at [e-mail] and we'd be happy to discuss how we can support you.

Other Information

We respect and value differences. We believe that when people from different backgrounds and with different perspectives work together, we can create the most value for our people, readers, customers, and society. If you are excited about this role but your experience doesn't align perfectly with everything listed in the job description, we encourage you to apply anyway, as you may still be a good fit for this or other roles.

We're striving to create a more diverse and inclusive environment and to ensure our content is representative of all our audiences. We have established six internal D&I network groups to help our people feel supported and included, and to provide an open environment for people to network, mentor and exchange ideas, solutions, and experiences. If there is anything we can do to make our recruitment process more accessible for you, please do let us know at [e-mail].

Flexible and hybrid working

We know we create great things and have fun when we come together in person and collaborate. We also know that working from home brings great benefits in terms of being able to focus on our work, and manage our personal lives around our roles. With this in mind, we have established a hybrid working pattern, with 60% of the working week spent in the office.

Our people also benefit from a flexi time policy, and a flexi location policy which gives everyone the opportunity to work from another location for two weeks during the year.

We are open to discussion about flexible working requests for any flexibility needs not covered by these policies.

Company Benefits Include

• Pension contribution matched to 5%
• Season ticket loan
• Hybrid working pattern, flexi start/finish time
• 25 days annual leave plus bank holidays, plus Christmas closure, plus your birthday off
• Option to buy/sell up to 5 days holiday a year
• Social committee, regular in-house learning events
• 4x life assurance