Payroll Administrator

Xeinadin; Greater London; Hybrid; GBP 32,000 - 42,000; Part time

Benefits offered by this job

Company Pension Scheme

25 days annual leave + bank holidays

Life Assurance x4 annual salary

Employee Assistance Programme

Job summary

Xeinadin in London is seeking a detail‑oriented Payroll Administrator to join our team on a 12‑month fixed‑term contract. You will ensure accurate and timely payroll processing for all UK employees in line with current legislation, company policies and statutory requirements.

The role requires strong numerical accuracy, confidentiality and experience with payroll software (Sage, Xero, BrightPay, or ADP). You will handle RTI submissions, year‑end procedures and pension administration while

Qualifications

• Previous experience in a payroll administration role is essential.
• Strong knowledge of UK payroll legislation and HMRC requirements.
• Experience with payroll software such as Sage, Xero, BrightPay, or ADP.

Responsibilities

• Process monthly payrolls for internal regional offices.
• Input, check and reconcile payroll data (overtime, bonuses, deductions, pensions).
• Ensure HMRC compliance for PAYE, NIC, and statutory payments (SSP, SMP, SPP, SAP).
• Manage new starters and leavers, including P45 forms and final payments.

Skills

UK payroll experience

Payroll software proficiency

Excel / MS Office

Attention to detail

Tools

Sage

Xero

BrightPay

ADP

Job description

Vacancy Name Payroll Administrator

Vacancy No VN2445

Employment Type Fixed Term

Duration 12 months

Location City London

Location Country United Kingdom

Company Description Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.

Description We are looking for a detail-oriented and organised Payroll Administrator to join our team. The successful candidate will be responsible for ensuring accurate and timely processing of payroll for all employees in accordance with UK legislation, company policies, and statutory requirements. This role requires strong numerical skills, excellent attention to detail, and the ability to maintain confidentiality at all times.

Key Responsibilities

• Payroll Processing
• Prepare and process monthly payrolls for internal regional offices for South East Region
• Input, check, and reconcile all payroll data including overtime, bonuses, deductions, pension contributions, statutory payments, and adjustments.
• Ensure compliance with HMRC requirements including PAYE, NIC, and statutory payments (SSP, SMP, SPP, SAP).
• Manage new starter and leaver processes, including P45 forms and final payments.

Compliance & Reporting

• Submit Real Time Information (RTI) submissions to HMRC accurately and on time.
• Process end-of-year payroll procedures including P60s and P11Ds.
• Maintain and update employee payroll records in line with GDPR requirements.
• Support internal and external audits by providing accurate payroll documentation when required.

Pensions & Benefits

• Administer workplace pension schemes including auto-enrolment, opt-ins, and opt-outs.
• Upload pension files to Aviva and resolve any discrepancies.
• Manage employee benefits-related payroll adjustments.

Communication & Support

• Respond to payroll queries from employees promptly and professionally.
• Liaise with Advisory, Finance, and Area managing partners where applicable to ensure smooth payroll operations.
• Provide payroll reports for finance or management teams as needed.

Key Requirements - Previous experience in a payroll administration role (essential).

• Strong understanding of UK payroll legislation and HMRC requirements.
• Experience with payroll software (e.g., Sage, Xero, BrightPay, ADP, or similar).
• Proficient in Microsoft Excel and other MS Office applications.

Additional Requirements - Excellent attention to detail and numerical accuracy.

• Strong organisational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Good communication and problem-solving skills.

Model Hybrid

Salary Competitive

Benefits

• Company Pension Scheme
• 25 days of annual leave + bank holidays
• Additional annual leave days from certain levels of seniority
• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum
• Business closure over Christmas*
• Life Assurance x4 annual salary
• Enhanced family leave policies
• Enhanced Company Sick Pay
• Employee Assistance Programme – 24/7 support, free and confidential
• Corporate Discounts Platform

Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• Critical Illness Cover
• Cash plan
• Cycle to work
• Eye care
• Dental
• subject to exceptions and business needs