Payroll Coordinator

Portfolio Payroll; Market Harborough; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Free on-site parking

Casual dress environment

Corporate/store discounts

Job summary

Portfolio Payroll is seeking a detail-driven Payroll Coordinator to join our hospitality team in Market Harborough. You’ll ensure accurate and timely payroll for a high-volume UK workforce, support the wider HR and finance function, and maintain payroll integrity and compliance.

You will manage end-to-end payroll lifecycle, handle statutory payments, data reconciliation, and provide MI reports, while exploring process improvements with automation tools.

Qualifications

• Experience managing end-to-end payroll for a high-volume UK workforce.
• Strong systems competency across standard UK payroll software and ERP HR platforms.
• Advanced Excel skills including VLOOKUP/XLOOKUP, pivot tables and data cleansing.

Responsibilities

• End-to-End Payroll Delivery: Execute accurate and timely payroll processing for a high-volume UK workforce; manage starters, leavers and variations; calculate statutory payments and holiday pay; process BACS payments and maintain controls.
• Data Integration & Systems Management: Validate and reconcile data from the time & attendance system; maintain employee records in HR/payroll databases; resolve discrepancies and escalated queries.
• Reporting, Compliance & Analysis: Produce payroll, NI, pension, bonuses and MI; collaborate with HR/Finance for ad-hoc analyses; ensure GDPR and statutory compliance.
• Process Improvement: Identify opportunities for automation and efficiency gains; support system workflow implementations.

Skills

High-Volume Payroll

Payroll systems

Advanced Excel

Power Automate

Attention to detail

Time management

Communication

Tools

Power Automate

ERP HR platforms

Job description

Are you a detail-driven Payroll Coordinator looking to Join our dynamic hospitality team as a Payroll Coordinator where you'll not only ensure people are paid accurately and on time but also play a key role in supporting the wider HR and finance function.

Position Purpose

• The Payroll Coordinator is responsible for ensuring the accurate, timely, and compliant delivery of end-to-end payroll for a high-volume UK workforce. This role focuses on maintaining payroll integrity, statutory compliance, and high-quality reporting while overseeing payroll controls, resolving complex queries, and supporting continuous system improvements.

Key Responsibilities & Duties

1. End-to-End Payroll Delivery

• Execute accurate and timely end-to-end payroll processing
• Manage the full employee payroll lifecycle, including starters, leavers, and contractual variations.
• Calculate and process all statutory payments (including SSP, SMP, SPP) and holiday pay in strict accordance with UK legislation.
• Process BACS payments and maintain robust payroll controls, validation procedures, and audit checks.

1. Data Integration & Systems Management

• Download, validate, and reconcile data from the automated time and attendance (T&A) system against final payroll outputs.
• Administer and maintain employee records within core enterprise HR and payroll databases.
• Investigate and resolve payroll discrepancies, system errors, and escalated employee queries.

1. Reporting, Compliance & Analysis

• Produce comprehensive payroll, labour cost, pension, National Insurance, bonus, and commission reporting.
• Partner with HR and Finance teams to deliver ad-hoc data analysis and management information (MI).
• Guarantee strict adherence to GDPR, data confidentiality protocols, and statutory payroll regulations.
• Support internal and external payroll compliance and audit requirements.

1. Process Improvement

• Proactively identify opportunities for process enhancement, automation, and efficiency gains.
• Support the implementation of system workflows and automation tools.

Candidate Profile & Qualifications

• Experience & Technical Skills
• High-Volume Payroll: Proven track record of managing end-to-end payroll data
• Systems Competency: Strong proficiency in standard mainstream UK payroll software and mid-to-large-tier Enterprise Resource Planning (ERP) HR platforms.
• Advanced Excel: Advanced data manipulation capabilities, including VLOOKUP/XLOOKUP, pivot tables, data cleansing, and exception reporting.
• Desirable Assets: Prior experience working with automated time & attendance software and workflow automation tools (e.g., Power Automate) is highly advantageous.
• Core Competencies & Attributes
• Exceptional attention to detail with an uncompromising commitment to accuracy.
• Strong organizational and time-management skills; capable of hitting rigid deadlines in a fast-paced environment.
• Excellent communication skills, with a proven ability to translate complex financial or payroll data for non-finance stakeholders.
• High level of professional integrity, discretion, and problem-solving capability.

Employment Terms & Benefits

• Work Arrangement: 100% In-person
• Perks: Free on-site parking, casual dress environment, and corporate/store discounts.

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