Payroll & Benefits Administrator

Waylands; Reading; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

31 days holiday per year

Pension scheme

Life insurance

Private medical insurance

Employee support programme

Job summary

Waylands in Reading is seeking a Payroll and Benefits Administrator to manage monthly payroll for all employees, ensure accurate records, and handle benefits and pension processes. The role requires Sage 50 payroll experience and strong attention to detail.

You will liaise with managers, handle queries, and support year-end activities (P60s, P11D). A focus on compliance with payroll legislation and GDPR-records is essential.

Qualifications

• Experience using Sage 50 end-to-end payroll.
• Strong knowledge of payroll legislation and statutory payments.
• Experience administering employee benefits and pensions.
• Excellent organisational and time management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare and process monthly payroll data for all employees across the Group.
• Verify payroll information including salaries, bonuses, overtime, and deductions.
• Process new starters, leavers and changes within deadlines.
• Liaise with managers to ensure accurate payroll submissions.
• Complete year-end payroll activities including P60s and P11D reporting.
• Administer company benefit schemes and pension processes.
• Respond to payroll-related queries from employees.

Skills

Excel

Microsoft Office

Attention to detail

Communication

Tools

Sage 50

Job description

Payroll Administration

• Prepare and process monthly payroll data for all employees across the Group.
• Previous Sage 50 payroll administration experience (end to end) is essential
• Ensure all new starters, leavers, contractual changes and payroll amendments are accurately recorded and submitted within payroll deadlines.
• Verify payroll information including salaries, commission payments, bonus payments, overtime, deductions, statutory payments and benefits.
• Process parental and sickness payments in accordance with statutory requirements.
• Reconcile payroll reports and identify any discrepancies prior to payroll approval.
• Liaise with General and Department Managers to ensure all information submitted is accurate.
• Maintain accurate employee payroll records and documentation.
• Respond to payroll-related queries from employees and managers in a professional and timely manner.
• Complete year-end payroll activities including P60s and P11D reporting.

Benefits Administration

• Administer company benefit schemes including:
• Company car scheme
• Private medical insurance
• Life assurance
• Employee assistance programmes
• Pension schemes
• Other employee benefits as introduced by the business
• Process benefit enrolments, amendments and removals.
• Maintain accurate records of all employee benefits.
• Liaise with benefit providers to resolve employee queries and administrative issues.
• Support the annual renewal of benefits and schemes

Pension Administration

• Administer auto-enrolment and pension processes.
• Ensure pension contributions are accurately calculated and submitted.
• Manage pension joiners, leavers and contribution changes.
• Liaise with pension providers on behalf of employees and the business.

HR & Compliance Support

• Ensure compliance with HMRC legislation, payroll regulations and employment law requirements.
• Assist with generalist HR tasks including emails & calls
• Support payroll audits and compliance checks.
• Maintain confidential employee records in line with GDPR requirements.
• Produce payroll and benefits reports as requested
• Assist with annual salary review and bonus administration processes.
• Support HR projects and initiatives as required.

Person Specification

Essential

• Previous Sage 50 payroll administration experience (end to end)
• Good understanding of payroll legislation and statutory payments.
• Experience administering employee benefits and pensions.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Ability to handle confidential information with discretion.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent communication and customer service skills.
• Ability to work independently and as part of a team.

Desirable

• Experience within a multi-site business.
• Experience of HR systems and employee databases.
• Payroll qualification or relevant professional certification.
• Automotive retail sector experience.

Core Competencies

• Accuracy and attention to detail
• Customer focus
• Integrity and confidentiality
• Organisational skills
• Problem-solving
• Collaboration and teamwork
• Communication skills
• Continuous improvement mindset

What Do You Get in Return?

• 40 hours per week, Mon-Fri
• Generous basic & OTE £34K.
• 31 days holiday per year (including Bank Holidays)
• Benefits platform with employee support programme
• Discounted rates of vehicle parts and servicing
• Opportunities for training and career progression
• Contributory pensions scheme for eligible staff
• Life insurance of 3 x salary