Payroll and Benefits Manager

JR United Kingdom; London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll & Benefits Manager to lead the consolidation of payroll systems across multiple brands. This pivotal role involves managing day-to-day payroll operations, overseeing a significant migration project, and ensuring compliance with payroll legislation. The successful candidate will play a crucial part in optimizing payroll processes while collaborating closely with various stakeholders. This opportunity is ideal for someone who thrives in a fast-paced, acquisition-driven environment and is ready to make a meaningful impact on payroll operations.

Qualifications

• Proven experience in payroll migration projects is essential.
• Strong understanding of payroll compliance and regulatory requirements.

Responsibilities

• Manage payroll across multiple brands and ensure smooth transitions.
• Conduct payroll gap analysis, compliance checks, and audits.

Skills

Payroll Migration Projects

Payroll Compliance

Analytical Skills

Stakeholder Management

Onboarding/Offboarding Processes

Tools

UKG Payroll Systems

Sage

Job description

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The company was launched in 2020 as part of a global expansion strategy. Its UK presence is relatively new and has been built primarily through acquisition. The parent company is the worlds leading Pest Control business.

Role Overview: Title: Payroll & Benefits Manager

They currently run six payrolls(85 employees currently), with a transition underway to consolidate these under a single system. The parent company have partnered with a Payroll software provider. The goal is to have all UK payrolls with the provider by the end of 2025.

Key Responsibilities:

• Day-to-day Payroll Management:
• Initially, the role will focus on running payroll across multiple brands in its current state.
• Managing manual processes for overtime, bonuses, and other payroll elements (currently brand-led, but an HRIS system will soon improve automation).
• Engaging with individual brand contacts to collate payroll data.
• Payroll Migration & System Transition:
• Leading the transition of payroll from Sage and independent providers to the new provider by the end of 2025.
• Ensuring a smooth transition by working closely with the independent provider (who will support the first 1-2 payrolls post-handover).
• Overseeing the pension provider consolidation from four providers to one.
• Post-Implementation Responsibilities:
• Running a simplified payroll process once UKG is fully implemented.
• Conducting payroll gap analysis, compliance checks, and audits.
• Managing payroll reporting – headcounts, starters, leavers analysis.
• Handling P11D administration for the company car fleet.
• Collaborating with the finance team to validate general ledger entries.
• Monitoring and reporting on payroll-related KPIs in relation to budgets.
• Analysing pay rises and bonus structures.
• Ensuring compliance with payroll-related legislation, audits, and reporting requirements.
• Understanding and managing share schemes through payroll.
• Overseeing onboarding and offboarding processes (including DBS checks, Right to Work documentation, and employee file management).

Candidate Requirements:

• Proven experience in payroll migration projects.
• Strong understanding of payroll compliance, audits, and regulatory requirements.
• Prior experience with UKG payroll systems is a significant advantage.
• Ability to work with multiple brands and stakeholders across the business.
• Experience in onboarding/offboarding processes, right-to-work checks, and DBS checks.
• Strong analytical and reporting skills, particularly in relation to payroll KPIs and financial reporting.
• Comfortable working in a fast-growing, acquisition-heavy environment with evolving processes.

This is an excellent opportunity to join a growing business and play a pivotal role in standardising and optimising payroll operations across multiple brands. The role will be hands-on initially, with an opportunity to transition into a more strategic and streamlined function post-migration.