Payroll Administrator

Vision for Education Ltd; Sheffield; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Vision for Education Ltd is seeking a Payroll Administrator to join our Sheffield team. The role focuses on accurate and timely weekly payroll processing for candidates, with a mix of office-based and remote working.

You will ensure compliance with payroll legislation and internal policies while delivering excellent service to branches and consultants. You will report to the Payroll Manager and play a key role in processing payroll data, performing checks, resolving payroll queries and

Responsibilities

• Inputting and completing weekly candidate payrolls.
• Preparing and submitting weekly FPS and monthly EPS.
• Transferring information from InTime (RSM) to InPay payroll system.
• Completing weekly payroll checks and controls across all companies.
• Producing and distributing missing timesheet and National Living Wage check reports to branches.
• Chasing missing shift approvals and resolving issues with consultants and branches before deadlines.
• Reviewing and resolving queried or rejected shifts from clients.
• Calculating and processing candidate advance payments.
• Processing deductions, including advances, DBS costs, overpayments and reversals.
• Managing pension processes, including NEST exports, contributions and uploads.
• Completing new starter data checks and ensuring payroll information is accurate.
• Obtaining missing candidate information, including bank details and National Insurance.
• Processing Child Maintenance requirements monthly.
• Applying Direct Earnings Attachments and Attachments of Earnings.
• Handling student loan prompts and tax code changes.
• Calculating absences and statutory payments (SSP, SMP, SPP).
• Issuing payroll documents such as P45s, P60s and payslips on request.
• Resetting supply candidates' personal payroll accounts where required.
• Processing credit notes and keeping reporting up to date.
• Supporting year-end payroll processes and weekly controls.

Job description

Payroll Administrator

Location: Sheffield City Centre
Hours: Full Time

• 8:00am-4:00pm or 9:00am-5:00pm
• Work from home on Thursdays

About Us

Edwin is proud to be a Sunday Times Best Places to Work 2026 organisation for the fourth consecutive year. Rated 'Excellent' by our people across the board, we're recognised for our world-class employee engagement, ethical leadership and purpose-driven culture.

As a carbon-neutral, ESG-leading organisation, we're committed to creating positive change across the education sector, supporting schools, communities and the planet. Our work supports the UN Sustainable Development Goals, while we actively champion wellbeing, inclusivity and climate action.

We're looking for a Payroll Administrator to join our friendly and supportive Head Office team in Sheffield City Centre.

Reporting to the Payroll Manager, you'll play a key role in ensuring our candidates are paid accurately and on time every week. You'll be responsible for processing payroll data, completing checks and reconciliations, responding to payroll queries and ensuring processes are completed in line with legislation and internal policies.

This is a great opportunity for someone with payroll experience who enjoys working in a busy,fast-paced environment where accuracy, organisation and customer service are essential.

_________________________________________________________________________________________

The Role

Payroll

You will be responsible for the accurate and timely processing of weekly payrolls, including:

• Inputting and completing weekly candidate payrolls.
• Preparing and submitting weekly Full Payment Submissions (FPS) and monthly Employer Payment Summaries (EPS).
• Ensuring accurate transfer of information from InTime (RSM) to the InPay payroll system.
• Completing weekly payroll checks and controls across all companies.
• Producing and distributing missing timesheet and National Living Wage check reports to branches.
• Chasing missing shift approvals and working closely with consultants and branches to resolve issues before payroll deadlines.
• Reviewing and resolving queried or rejected shifts from clients.
• Calculating and processing candidate advance payments.
• Processing deductions, including advances, DBS costs, overpayments and reversals.
• Managing pension processes, including NEST exports, contributions and uploads.
• Completing new starter data checks and ensuring payroll information is accurate and complete.
• Obtaining missing candidate information, including bank details, National Insurance information and addresses.
• Processing Child Maintenance requirements on a monthly basis.
• Applying Direct Earnings Attachments and Attachments of Earnings and raising queries where required.
• Actioning student loan prompts and tax code changes.
• Calculating and processing absences and relevant statutory payments, including SSP, SMP and SPP.
• Issuing payroll documentation such as P45s, P60s and payslips when requested.
• Resetting supply candidates' personal payroll accounts where required.
• Understanding and processing credit notes, ensuring relevant reporting is kept up to date.
• Supporting year-end payroll processes and ensuring weekly controls are completed.

Credit Control & Accounts Support

You will also support the wider Accounts team by:

• Providing information to support credit control activity.
• Acting as a first point of contact for client invoice queries.
• R