Payroll Administrator

Portfolio Payroll; Newcastle upon Tyne; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

25 days Holiday plus bank holidays

Birthday off

Bonus scheme

Company pension

Private medical insurance

Referral programme

Recognition awards

Enhanced statutory leave

Job summary

Portfolio Payroll are recruiting a Payroll Administrator with Education sector experience to join their Newcastle team. The role covers end-to-end payroll processing, data input, timesheet checking and liaising with pension funds to ensure compliant submissions.

Hybrid working is available with Monday to Friday hours and progression opportunities within the practice. Experience with LGPS, i-Connect, and MCR processing is essential; term-time contracts and pro-rata salary calculations are common

Qualifications

• Experience processing school/academy payrolls end-to-end.
• Knowledge of LGPS contribution bandings and reporting requirements.
• Experience producing and submitting i‑Connect files to LGPS and related authorities.
• Familiarity with MCR processing and submission.

Responsibilities

• Process school/academy payrolls end-to-end.
• Liaise with LGPS pension funds and local authority reporting requirements.
• Prepare and submit i-Connect files to LGPS.
• Handle RTI, pension, tax and student loan calculations.
• Take inbound queries and provide high service delivery.
• Maintain accurate data input and check timesheets.
• Process apprenticeship levy, employment allowances and reliefs.
• Process payroll reversals and corrections.
• Handle court orders processing and payroll runs.
• Support term-time contracts and pro-rata salary calculations.

Skills

End-to-end payroll processing (educa)

LGPS knowledge & reporting

i-Connect file submissions

MCR processing familiarity

Job description

Job Summary

Portfolio Payroll are currently working with a busy and vibrant client payroll business in Newcastle who are currently recruiting for a Payroll Administrator with Education experience to join their team. Working for an established firm with opportunity for progression this business is the ideal setting to enhance your career.

Key Objectives:

• To process outsourced payroll
• Excellent Service delivery
• End to End Payroll Administration
• Maintain working knowledge and understanding of current statutory legislation
• Enrolling New Starters
• Liaising with HMRC
• RTI, Pensions,
• Collating timesheets
• Inputting data onto the system
• Checking timesheets are correct
• Creating statutory payment schedules & top up
• Manual calculations - starters & leavers, tax & NI, student loans, pensions
• Using imports for data processing
• Early payroll runs & re-runs & payments after leaving
• Apprenticeship levy, Employment allowance, Small ER relief - calculations and implementation
• Payroll reversals/corrections
• Court orders processing
• Taking inbound calls
• General administration duties

Skills and attributes:

Essential Criteria

• Demonstrable experience processing school and/or academy payrolls end-to-end
• Working knowledge of the Local Government Pension Scheme (LGPS), including contribution bandings and employer/employee reporting requirements
• Experience producing and submitting i‑Connect files to the relevant LGPS pension fund/administering authority
• Familiarity with MCR (Monthly Contributions Return) processing and submission

Desirable Criteria

• Experience working within a payroll bureau or shared-service environment supporting multiple school/academy clients
• Understanding of Teachers' Pension Scheme (TPS) alongside LGPS, where roles span both
• Experience liaising with local authority pension teams and school business managers

Experience with term-time only contracts and associated pro-rata and annualised salary calculations

Salary and Benefits:

• Monday to Friday
• Hybrid working
• 25 days Holiday plus bank holidays
• Birthday off
• Bonus scheme
• Additional leave
• Company events
• Company pension
• Private medical insurance
• Referral programme
• Recognition awards
• Enhanced statutory leave

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