Payments Support Assistant - EAD09856

Allscreens Nationwide Ltd; Kirkintilloch; On-site; GBP 20,000 - 26,000; Part time

Benefits offered by this job

Public sector pension

Generous holiday allowances

Flexible working

Job summary

East Dunbartonshire Council’s Corporate Procurement Team has an exciting opportunity for a Payment Support Assistant to support the team in developing and delivering the Council’s procurement service. The role focuses on processing invoices, reconciliation, and payments while supporting the P2P system and governance.

Inhouse training is provided to support role development. As part of a public sector environment, you will benefit from a generous pension scheme, holiday allowances, and a flexible

Qualifications

• Experience in accounts payable and invoice processing is desirable.
• Ability to handle enquiries and maintain reconciliations with accuracy.

Responsibilities

• Process invoices and support internal/external enquiries.
• Perform statement reconciliation and handle accounts payable tasks.
• Support the purchase to pay system and update payment information.

Job description

Please note salary will be pro-rated for part-time hours.

East Dunbartonshire Council’s Corporate Procurement Team has an exciting opportunity for a Payment Support Assistant to support the Corporate Procurement Team in the effective and efficient development and provision of the Council’s Procurement Service.

The role predominantly covers processing of invoices and dealing with internal/external points of enquiry, statement reconciliation, query handling and general accounts payable responsibilities. This role will also support the organisational purchase to pay system, updating/processing system and payment information, supporting Council services in the use of the system, and, working alongside the wider Procurement team by supporting specialist payment, advice, and contracting activities, ensuring compliance with relevant legislative requirements, best practice & best value, through the development and implementation of the Corporate Procurement Strategy, Procurement Governance, Purchase to Pay system and service plans that cover all aspects of Council procurement activity.

The Council’s Procurement team provides excellent opportunities for personal development and career progression within the public sector procurement environment. This role will be responsible for supporting the delivery of an effective procurement service through the development and ongoing implementation of the Council’s purchase to pay system, managing the content to enable service delivery and invoice payments. Reporting directly to the Fusion & Payment Support Team Lead, the successful applicant will support the delivery of Best Value and best practice within a local authority environment. Inhouse training will be provided to support role development.

• As well as a competitive salary, you will have access to all the benefits of working for a public sector organisation which includes a pension scheme, generous holiday allowances, and a fully flexible working environment which reflects our commitment to supporting a work-life balance.

Please refer to the attached role profile for further detail.

PVG/Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria.

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.