Pay & Bill Assistant

QCS Staffing; Berkhamsted; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An innovative staffing firm is seeking a Pay and Bill Assistant to join their dynamic team in Berkhamsted. This exciting role involves managing contractor invoices, processing timesheets, and ensuring timely payments while maintaining excellent communication with stakeholders. The company offers a supportive environment focused on career development, with a range of attractive benefits including hybrid working, healthcare plans, and social events. If you have a keen eye for detail and thrive in a fast-paced finance environment, this opportunity is perfect for you to make a significant impact in a growing organization.

Benefits

Award-winning training and development programmes

Clear promotional criteria

Hybrid working

Highly competitive salary

Early finish and cash prize incentives

Healthcare cash plan

Private Healthcare

Pension plan

Enhanced maternity and paternity pay

Paid parking

Qualifications

• Proven work experience in a finance team of a small/medium-sized company.
• Good IT skills and confident in using Microsoft Excel at an advanced level.

Responsibilities

• Calculate contractor invoices with speed, accuracy, and efficiency.
• Process contractor timesheets, ensuring timely and accurate payments.
• Liaise with internal staff and clients to resolve timesheet queries.

Skills

Finance experience

Advanced Microsoft Excel

Attention to detail

Organizational skills

Workload management

Job description

Pay and Bill Assistant - Berkhamsted - Excellent benefits - permanent

We have an amazing opportunity for a Pay and Bill Assistant to join our Team!

What do we do?

We unite people with life changing industries through sourcing skilled professionals for the world's biggest life sciences, renewable energy, and data centre industries – creating long-lasting relationships along the way! We focus on your career development and promotions, whilst ensuring that you love what you do as much as we do.

Why work for QCS Staffing?

Some Of Our Amazing Benefits Include:

• Award-winning training and development programmes (we invest in YOU)
• Clear promotional criteria set from day one
• Hybrid working
• Highly competitive salary
• Early finish and cash prize incentives (we reward your hard work!)
• Healthcare cash plan, Private Healthcare & Pension plan
• Enhanced maternity and paternity pay
• Paid parking
• Early finish Fridays
• Socials galore: BBQs, team meals, multiple charity events, Directors lunches

Key Objectives:

• To calculate contractor invoices with speed, accuracy and efficiency.
• To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner.
• To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged.
• Payment of contractors to ensure that payments are made punctually and accurately.
• To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external.
• To deal with all Contractor and Billing queries in a timely manner.

Main Duties:

• Process contractor timesheets, ensuring that payments are made punctually and accurately.
• Liaise with internal staff, clients, and contractors directly to resolve timesheet queries efficiently and effectively.
• Ensure that sales invoices are issued on a monthly / adhoc basis in a timely manner.
• Report to Pay & Bill Supervisor any outstanding issues and highlight any potential debtor problems.
• Validate placement records on sales system.
• Ensure contractor bank details are validated and updated on payroll systems.
• Maintain and update PO numbers on the payroll system.

Skills & Attributes:

• Must have proven work experience in a finance team of a small / medium sized company.
• Experience of working within a multi-currency organisation would be an advantage.
• Good IT skills and confident in using Microsoft Excel at an advanced level.
• Strong attention to detail and produce work to a high level of accuracy.
• Good organisational and workload management skills, specifically with the ability to reprioritise when necessary.
• Be able to manage a high-volume workload to set timescales.

We look forward to hearing from you!

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Staffing and Recruiting