Pay and Bill Administrator

Confidential; Ellesmere Port; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

24 days annual leave + birthday off

Health plan

Company events

Hybrid working

Job summary

Confidential is seeking a meticulous Pay & Bill Administrator to join a Chester-based team. You will handle timesheets, payroll submissions, and client invoicing while coordinating payments for workers across diverse schemes.

This is a hybrid role with office days Tue, Wed, Fri, and remote Mon/Thu after training. The role requires strong attention to detail, organisational skills, and proficiency with Microsoft Office.

Qualifications

• Previous payroll, pay and bill, or accounts administration experience.
• Strong attention to detail and high accuracy.
• Good organisational skills and ability to meet weekly deadlines.
• Confident using computer systems and Microsoft Office.
• Strong communication skills and professional query handling.
• Proactive in resolving discrepancies and prioritising tasks.

Responsibilities

• Process agency timesheets and coordinate payments to workers across multiple methods.
• Review agency payroll submissions for accuracy and completeness.
• Ensure weekly worker payments are processed on time.
• Produce and issue client invoices with supporting documentation.
• Check pay and bill requests for necessary paperwork.
• Respond to payroll queries and resolve issues efficiently.
• Maintain accurate records in company systems and assist with data entry.
• Support wider team with additional duties as required.

Skills

Attention to detail

Organisational skills

Communication skills

Payroll/pay and bill experience

Proactive problem solving

Tools

Payroll software

Microsoft Office

Job description

Pay & Bill Administrator / Ellesmere Port / £26,000- £32,000 / Permanent / Full-Time / Hybrid working

Pay & Bill Administrator Benefits

• - £26,000 - £32,000 salary
• - 24 days annual leave plus your birthday off
• - Hybrid Working - Office working days - Tue, Wed, Fri - From home Monday and Thursday (once Trained)
• - Health plan
• - Company events
• - Working hours of 8:30am-5:00pm

Pay & Bill Administrator Role

We are recruiting for an organised and detail-focused Pay & Bill Administrator to join an established team in Chester, supporting the day-to-day processing of worker payments and client invoicing across multiple agencies.

Reporting to the Operations Manager, you will be responsible for processing timesheets, reviewing payroll submissions, coordinating worker payments and producing accurate client invoices in line with individual agency and client requirements.

This is a varied, deadline-driven role requiring strong administrative skills, excellent attention to detail and the ability to manage queries efficiently. You will work closely with agency contacts and the wider team to ensure all pay and bill processes are completed accurately, consistently and on time.

Pay & Bill Administrator Responsibilities

• - Processing agency timesheets and coordinating payments to workers across a variety of payment methods
• - Reviewing agency payroll submissions to ensure accuracy and completeness
• - Ensuring all weekly worker payments are processed accurately and within agreed deadlines
• - Producing and issuing client invoices in the required format, including supporting documentation
• - Checking pay and bill requests to ensure all relevant paperwork is received before processing
• - Responding to and resolving payroll queries relating to payments, holiday pay, P45 requests and other worker enquiries
• - Identifying invoice discrepancies and arranging amendments or credit notes where required
• - Escalating invoice queries and adjustments to the relevant senior team member
• - Providing administrative support, including data entry, filing, scanning and document management
• - Maintaining accurate records and ensuring information is correctly entered into company systems
• - Working closely with agency contacts to maintain consistent processes and best practice
• - Following company policies and procedures across all payroll and invoicing activities
• - Supporting the wider team with additional duties as required

Pay & Bill Administrator Requirements

• - Previous experience in payroll, pay and bill, accounts administration or a similar administrative role
• - Strong attention to detail and a high level of accuracy when processing information
• - Good organisational skills and the ability to meet weekly deadlines
• - Confident using computer systems and Microsoft Office
• - Strong communication skills, with the ability to handle queries professionally
• - A proactive approach to resolving discrepancies and addressing issues
• - The ability to manage a varied workload and prioritise tasks effectively
• - A reliable, methodical approach to working with confidential information
• - The ability to work independently and contribute positively to a team

We are committed to diversity and inclusion. We welcome all applicants of identity, personal characteristics, or background.