Patient Records and Digitisation Services Assistant

Birmingham Women's and Children's Hospital and Charity; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Birmingham Women’s and Children’s NHS Foundation Trust is recruiting for two Patient Admin Services posts based at Birmingham Children’s Hospital. The roles are 30 hours per week on a 12‑month fixed term basis, requiring rota cover across 365 days including public holidays and some weekends.

Successful applicants will prepare and scan clinical documents for clinics and admissions, pull notes for clinics, answer telephone queries, and support the health records library.

Job description

Please Note There Are Two Positions Available

Post 1: 30 hours - 12 months fixed term based at Birmingham Children's Hospital

To ensure that clinical documents are prepared correctly and scanned in for clinics and admissions as well as clinical documents not processed in the our electronic patient records . Post holders will partake on a rota to ensure we have cover 365 days per year (including public holidays & Christmas Day) as well as a Saturday rota as applicable. Post holders will prepare documents for clinic attendances and admissions for scanning into the patients electronic paper records so that the clinical staff can deliver a safe attendance for the patient. Clinical documents are also required to be scanned for post appointment and admissions and any patient related documents not recorded in the electronic paper record (e.g. copies of external documents). They will also rotate with staff in the health records library, pulling notes for clinics and admissions, pull casenotes if requested, filing of casenotes, weeding (sending notes to off site storage), dealing with telephone queries and electronic scanning requests for staff across the Trust. Birmingham Women’s and Children’s NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neo‑natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care. Birmingham Children’s Hospital is a UK leading specialist paediatric centre with an international reputation in several areas. Birmingham Women’s Hospital is one of two dedicated women’s hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care. Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

For further details / informal visits contact: Name: Julie Khera-Thomas Job title: Patient Admin Services Team Operational Manager Email address: [e-mail] Telephone number: 0121 333 8941